November 18th, 2014
Call to Order
Open Session / Reports
A. Approval of Agenda Order
B. Superintendent’s Report
C. Student Board Member Reports
D. Student and Staff Successes
Approval of Consent Calendar
A. Certificated Personnel Actions It is recommended the Board approve the certificated personnel actions as presented.
B. Classified Personnel Action It is recommended the Board approve the classified personnel actions as presented.
C. Approval of Warrants It is recommended the Board approve the minutes for October 2014.
D. Approval of Change Orders It is recommended the Board approve the minutes for October 2014.
E. Fremont Hills Proposed Tenant Improvements It is recommended the Board approve the suggested capital improvements to the Fremont Hills property with an amortization period of ten years. This item was discussed at the October 28, 2014 regular meeting.
F. Board Policy Updates It is recommended the Board approve Board Policies 1000, 1220, 1230, 4117.3, 5000, 5116, and 5137. This item was discussed at the October 28, 2014, regular meeting.
G. Approval of Middle School SPSA’s It is recommended the Board approve the middle school SPSAs for JLS, Jordan, and Terman. This item was discussed at the special meeting of October 28, 2014.
Action / Discussion / Information Items
A. Citizens’ Oversight Committee Annual Report on the Strong Schools Bond for 2013-14 The Citizens’ Oversight Committee is required by State law to review the program and issue an annual report to the public on the proper expenditures of taxpayers’ money. Chairperson James Cowie will present and comment on the report to the Board.
B. Annual Strong Schools Bond Financial and Performance Audits Law requires annual financial and performance audits. Christy White Professional Accountancy Corporation will make a presentation at the meeting.
C. 2013-14 Parcel Tax Fiscal Report Staff will provide a report about Measure A revenue and expenditures. No action is taken on this item.
D. First Interim Financial Report The Board will discuss providing a positive certification to the County Superintendent that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years and approving the budget revisions listed in the projected year totals.
E. Annual Report on School Impact Fees for 2013-14 Law requires the District to make specific information available to the public pertaining to the impact fee fund. Staff will provide a report. No action is taken on this item.
F. High School Measures Report: Advanced Placement, SAT, ACT, Alumni Survey This is the first of two reports to be presented by staff. This report covers academic achievement results at the high school level. No action is taken on this item.
G. Office for Civil Rights Update The Superintendent has committed to presenting monthly reports on OCR cases until they are resolved. Dr. McGee will present a report for November. No action is taken on this item.
H. Cubberley Lease Agreement The City of Palo Alto and Palo Alto Unified School District are in ongoing negotiations regarding this lease. This topic is being discussed in closed and open sessions on November 12. Staff anticipates a possible request for Board approval if negotiations conclude in time. Information will be made public as it becomes available.
I. Award of Contract for the Replacement of Traffic Signal at the Miranda and Arastradero Entrance at Gunn High School It is recommended the Board award a contract to Columbia Electric for the Replacement of Traffic Signal at Miranda and Arastradero entrance at Gunn High School in the amount of $149,000 and authorize staff to execute a change order allowance in the amount of 10% of the total contract amount or $14,900.
J. Award of Contract for the Relocation and Renovation of a Modular Building for the Corporation Yard It is recommended the Board award a contract to the lowest responsive, responsible bidder and authorize staff to execute a change order allowance in the amount of 10% of the total contract amount. Bids will be opened on November 14, after this packet went to printing. Information regarding the bidders will be provided once they are reviewed and a contractor selected.
Board Members’ Reports / Correspondence / Board Operations / Recognition
D. Acknowledgements and Recognition
E. Board Calendar