Palo Alto Unified School District Board Meeting


December 12th, 2023

 

Open Session / Reports

A. Meeting Practices and Public Comment Opportunities

B. Public Comment on Closed Session Items

C. Recess to Closed Session (Aspen Room, 5:00 p.m.)
D. Reconvene Open Session
E. Report of Closed Session Action
F. Approval of Agenda Order

 

 

Annual Organizational Meeting

A. Election of Officers. It is recommended the Board elect its President for 2024.

B. Five-Minute Recess for Reseating. It is recommended the Board take a short recess to reseat.

 

 

C. Naming the Board Representative for the County Committee Election. It is recommended the Board: 1) Waive the two-meeting rule and, 2) Discuss this item and choose its representative.

 

 

D. Proposed Calendar for Board of Education Meetings for 2024-25 School Year. It is recommended the Board: 1) Waive the two-meeting rule, and 2) Approve the proposed schedule of Board of Education meetings for the 2024-25 school year.

 

 

E. Board of Education Committee Assignments for 2024. It is recommended the Board discuss the committee assignments for 2024.

 

 

Reports

A. Student Board Member Reports

 

 

A. Superintendent of Schools Report

 

 

Staff Reports

A. PAUSD Promise: Equity Update for Addison Elementary School. This item is for information only; no action is required.

 

 

B. PAUSD Promise 2023-24 Midyear Snapshot. This item is for information only; no action is required.

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Approval of Minutes. It is recommended the Board approve the minutes for the November 14, 2023, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented.

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Approval of November Warrants and Purchase Orders. It is recommended the Board approve the September warrants and purchase orders as presented.

E. Student Nutrition Services and Warehouse Trucks Purchase. It is recommended the Board authorize staff to purchase four new Isuzu NPR-HD trucks from Monarch Trucks for $463,047.

F. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.

G. Authorization to Submit Plans to the Division of the State Architect (DSA) for the Fletcher Middle School Pool Project and Solicit Bids on Approval. It is recommended the Board authorize staff to submit construction documents to DSA for the Fletcher Pool and solicit bids upon approval.

H. Authorization to Issue Addendums 14, 15, and 16 to HED Architects. It is recommended the Board approve Addendum 14, 15, and 16 to HED Architects for design services at the Palo Alto High School (Paly) for $9,500.

I. Authorization to Issue Addendum 17 to SVA Architects. It is recommended the Board approve Addendum 17 to SVA for $56,625.

J. Authorization to Increase the California Multiple Award Schedules (CMAS) Agreement to Park Planet for Procurement of Playground Equipment at Walter Hays and Palo Verde Elementary Schools. It is recommended the Board authorize staff to increase the CMAS Agreement to Park Planet for procurement of playground equipment $3,606 for Hays Elementary School and $2,604 for Palo Verde Elementary School.

K. Authorization to Increase the Agreement for Asbestos Abatement Contract for Palo Alto High School Tower Renovation Project. It is recommended the Board authorize staff to increase the amount of the agreement for Asbestos Abatement to Vista Environmental to $16,110.

L. Resolution No. 2023-24.09 and Resolution No. 2023-24.10 Annual Reauthorization for the Child Development Contracts for the 2024-25 School Year. It is recommended the Board: 1) Approve Resolution No. 2023-24.09 General Child Care and Development (CCTR) for the 2024-25 school year, and 2) Approve Resolution No. 2023-24.10 California State Preschool Program (CSPP) for the 2024-25 school year.

M. PAUSD Middle College High School Update. It is recommended the Board approve the proposed Middle College High School Memorandum of Understanding (MOU) between Foothill College and PAUSD.

N. Approval of New Middle School and High School Course Offerings 2024-25. It is recommended the Board discuss and approve the proposed new courses for the 2024-25 school year.

 

 

Action Item

A. 2023-24 First Interim Budget Report. It is recommended the Board: 1) Waive the two-meeting rule, 2) Certify to the County Office of Education Superintendent the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years, and 3) Approve the budget revisions listed in the projected year totals.

 

 

B. Authorization to Award a Contract for the J. L. Stanford Middle School Administration and Library Project. It is recommended the Board: 1) Authorize staff to award the contract to Bana Builders, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, and 3) Approve an increase to the project budget of $4,023,320.

C. Authorization to Award a Contract for the El Carmelo Elementary School Heating Ventilation and Air Conditioning (HVAC) and Fire Alarm Project. It is recommended the Board: 1) Authorize staff to award a contract to R.C. Benson, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, and 3) Approve a project budget and transfer of $3,616,236 to fund the project.

 

 

Discussion Item

Information Items

A. Ad Hoc Committee Updates 2023-24. This item is for information only; no action is required.

B. Title IX Update. This item is for information only; no action is required.

C. Public Records Act Update. This item is for information only; no action is required.

D. 2023-24 Calendar of Board Items. This item is for information only; no action is required.

 

 

Board Operations

A. Committee Reports

B. Information Requests

C. Reports

Adjournment