April 23rd, 2024
Open Session / Reports
A. Meeting Practices and Public Comment Opportunities
B. Public Comment on Closed Session Items
Report out of Closed Session
Reports
A. Student Board Member Reports
A. Superintendent of Schools Report
Staff Reports
A. PAUSD Promise: Equity Update for Lucille M. Nixon Elementary School. This item is for information only; no action is required.
B. 231 Grant Housing Project Update. This item is for information only; no action is required.
C. PAUSD Promise: Mental Health Update. This item is for information only; no action is required.
Open Forum
Approval of Consent Calendar
A. Approval of Minutes for the March 26, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the March 26, 2024, Regular Board Meeting.
B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented
C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.
D. Approval of March Warrants and Purchase Orders. It is recommended the Board approve the March warrants and purchase orders as presented.
E. Annual Memorandum of Understanding (MOU) Regarding Interdistrict Transfers Between PAUSD and Los Altos School District (LASD). It is recommended the Board approve the MOU for interdistrict transfers with the LASD.
F. Authorization to Award Contract to Canon Solutions America Inc. for the Purchase of 23 Copiers. It is recommended the Board authorize the District to purchase 23 Canon Copiers from Canon Solutions America Inc.
G. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.
H. Authorization to Issue Addendum 16 to LPA Architects. It is recommended the Board approve Addendum 16 to LPA Architects for design services for Escondido Elementary School for $22,400.
I. Award of Installation of New Electrical Feeder to the Greene Middle School Pool. It is recommended the Board: 1) Authorize staff to award a contract for the installation of a new electrical feeder to Selway Construction, Inc. for $178,875, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $17,888, and 3) Approve the project budget of $236,115.
J. Approve an Agreement to Allana Buick Bers for Roof Replacement at the Greene Middle School Buildings A, B, C, F, K (Add Alt Building G). It is recommended the Board: 1) Approve an agreement to Allana Buick Bers (ABB) for design and consulting services for $120,400 ($114,400 plus $1,000, plus $5,000 – Reimbursable Allowance) for Roof Replacement at the Greene Buildings A, B, C, F, K (Add Alt Building G), and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract or $12,040.
K. Authorization to Award a Contract for Exterior Painting of Buildings at JLS Middle School. It is recommended the Board: 1) Authorize staff to award a contract for the exterior painting at JLS to Anchor Singh Painting, Inc. for $330,000, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $33,000, and 3) Approve the project budget of $417,450.
L. Approval of Addendum 1 to Ninyo & Moore for the Gunn High School ABK Modernization. It is recommended the Board approve Addendum 1 to Ninyo & Moore for $119,860 for additional inspection services.
M. Expanded Learning Opportunities Program (ELO-P) Agreements for the 2024-25, 2025-26, and 2026-27 School Years. It is recommended the Board approve Expanded Learning Opportunities Program (ELO-P) agreements for the 2024-25, 2025-26, and 2026-27 school years.
N. Board Policy (BP) 5131.9 Academic Honesty. It is recommended the Board approve BP 5131.9 Academic Honesty.
O. Board Policy (BP) 6161.11 Supplemental Instructional Materials. It is recommended the Board approve BP 6161.11 Supplemental Instructional Materials.
P. Board Policy (BP) 6162.5 Student Assessment. It is recommended the Board approve BP 6162.5 Student Assessment.
Q. Board Policy (BP) 6174 Education for English Learners. It is recommended the Board approve BP 6174 Education for English Learners.
Action Items.
A. 2024-25 Budget Assumptions. It is recommended the Board approve the 2024-25 Budget Assumptions.
B. Approval of Agreement for Construction Management Services to fs3|Hodges for Hoover Elementary School. It is recommended the Board approve an agreement for construction management services to fs3|Hodges for Hoover Elementary School for $771,133.
C. Authorization of Amendment 3 to the Facilities Lease for the Hoover Elementary School Replacement Campus Project. It is recommended the Board authorize Amendment No. 3 to the Facilities Lease for the Hoover Replacement Campus Project for $9,013,458.
D. Approve Resolution No. 2023-24.17 Allowing the Use of Contractor-Controlled or Wrap-up Insurance Pursuant to Government Code Section 4420.5 for the Hoover Elementary School Replacement Campus Project. It is recommended the Board approve Resolution No. 2023-24.17 allowing the use of Contractor-Controlled or Wrap-up Insurance pursuant to Government Code Section 4420.5 for the Hoover Replacement Campus Project.
E. Authorization to Award Contracts for JLS Middle School Heating, Ventilation, and Cooling (HVAC) Project. It is recommended the Board: 1) Authorize staff to award a contract for the installation of the HVAC Project, Package A – Electrical, to Atlas Pellizzari Electric for $1,637,000, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $163,700, 3) Authorize staff to award a contract for the installation of the HVAC Project, Package B – Mechanical to Marina Mechanical for $2,238,100, 4) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $223,810, and 5) Approve the project budget of $6,180,784.
F. Authorization to Purchase Security and Access Equipment for Escondido Elementary School and Gunn High School. It is recommended the Board authorize staff to: 1) Utilize California Multiple Award Schedule (CMAS) contracts in the amount of $366,188.36 to purchase and install access, security, and air quality monitoring equipment at: a) Gunn ABK building access readers, cameras, and air quality monitors ($146,903.49), b) Escondido Admin/Multipurpose building access readers, cameras, and air quality monitors ($89,792.38), c) Escondido/Gunn cameras ($129,492.49), and 2) Approve change orders in an amount not to exceed 10% of the contract or $36,618.64.
G. Declaration of Needs for Fully Qualified Educators for Certificated Employees. It is recommended the Board: 1) Waive the two-meeting rule, and 2) Approve the Declaration of Need for 2024-25 as presented, in order for permit applications to be submitted as needed prior to the start of the new school year.
Discussion Item
A. Resolution No. 2023-24.15 Calling a General Election to be Held on Tuesday, November 5, 2024, Providing Specifications of the Election Order, and Requesting Consolidation and Performance of Services from the County of Santa Clara Registrar of Voters. It is recommended the Board discuss Resolution No. 2023-24.15, and direct staff on the completion of the School District Information Sheet and Resolution Checklist.
Information Items
A. The PAUSD Promise Annual Report Update for 2023-24. This item is for information only; no action is required.
B. Williams Uniform Complaints Third Quarter Report for the 2023-24 Academic School Year. This item is for information only; no action is required.
C. Title IX Update: This item is for information only; no action is required.
D. Public Records Act Update. This item is for information only; no action is required.
E. 2023-24 Calendar of Board Items. This item is for information only; no action is required.
Board Operations
A. Committee Reports
B. Information Requests
C. Reports
Adjournment
