May 21st, 2024

 

Open Session / Reports

A. Meeting Practices and Public Comment Opportunities

 

 

Report out of Closed Session

 

 

Reports

A. Student Board Member Reports

B. Student Board Representative Recognition

 

 

C. Superintendent of Schools Report

 

 

D. California School Employees Association (CSEA) Employee of the Year Awards

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Approval of Minutes for the April 23, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the April 23, 2024, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Approval of Resolution No. 2023-24.19 to Designate Specified Position as Senior Management of the Classified Service. It is recommended the Board approve Resolution No. 2023-24.19 Resolution to Designate Specified Position, Chief Technology Officer, as Senior Management of the Classified Service.

E. Chief Technology Officer Job Description. It is recommended the Board approve the job description for Chief Technology Officer.

F. Resolution Amending the Conflict of Interest Code Resolution No. 2023-24.18. It is recommended the Board approve Resolution No. 2023-24.18 and the amended Conflict of Interest Code.

G. Approval of April Warrants and Purchase Orders. It is recommended the Board approve the March warrants and purchase orders as presented.

H. Sodexo Food Service Management Contract Extension for the 2024-25 Fiscal Year. It is recommended the Board approve the contract extension for Food Service Management with Sodexo for the 2024-25 fiscal year.

I. Authorization to Award Managed Print Services to KBA Document Solutions. It is recommended the Board authorize the District to award KBA Document Solutions (Kyocera subsidiary) with the Managed Print Services (MPS) contract.

J. Authorization to Award a Contract for Resurfacing Tennis Courts at Palo Alto High School (Paly). It is recommended the Board: 1) Authorize staff to award a contract for the Tennis Courts Renovation at Paly to Cato’s General Engineering Inc. for $539,000, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $53,900, and 3) Approve the project budget of $740,000.

K. Authorization to Issue Addendum 3 to Aedis Architects. It is recommended the Board approve Addendum 3 to Aedis for the design services for the Hoover Elementary School Campus Replacement for $49,540.

L. Authorization to Award a Contract for Diesel Exhaust Replacement at Palo Alto High School (Paly). It is recommended the Board: 1) Authorize staff to award a contract for the Diesel Exhaust Replacement at Paly to ACCO Engineered Systems for $130,800, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $13,080, and 3) Approve the project budget of $180,000.

M. Authorization to Award a Contract for Repainting Interior Classrooms at Nixon Elementary School. It is recommended the Board: 1) Authorize staff to award a contract for the repainting of the interior classrooms at Nixon to Fresh Start Painting Co. for $142,000, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $14,200, and 3) Approve the project budget of $195,250.

N. Ratification of Funding Agreement Between PAUSD and WestEd. It is recommended the Board ratify the agreement with WestEd for technical services to support the math validation assessment.

O. Master Plan for English Learners 2024. It is recommended the Board approve and adopt the proposed updated English Learner Master Plan for the 2024-25 school year.

P. Plan for Expelled Youth 2024-27. It is recommended the Board approve the PAUSD Plan for Expelled Youth 2024-27.

Q. Board Policy (BP) 4111/4211/4311 Recruitment and Selection. It is recommended the Board approve BP 4111/4211/4311 Recruitment and Selection.

R. Board Policy (BP) 4140/4240/4340 Bargaining Units. It is recommended the Board approve BP 4140/4240/4340 Bargaining Units.

S. Board Policy (BP) 6115 Ceremonies and Observances. It is recommended the Board approve BP 6115 Ceremonies and Observances.

T. Board Policy (BP) 6142.8 Comprehensive Health Education. It is recommended the Board approve BP 6142.8 Comprehensive Health Education.

 

 

Action Items.

A. Resolution No. 2023-24.15 Calling a General Election to be Held on Tuesday, November 5, 2024, Providing Specifications of the Election Order, and Requesting Consolidation and Performance of Services from the County of Santa Clara Registrar of Voters. It is recommended the Board approve Resolution No. 2023-24.15, and direct staff on the completion of the School District Information Sheet and Resolution Checklist.

 

 

B. Authorization to Contract for 2024-25 with fs3|Hodges for Program Management Services. It is recommended the Board authorize staff to enter into a contract with fs3|Hodges to continue bond program management services for 2024-25 for $1,101,704 for capital improvement projects, and $495,072 for planned maintenance, fire alarm, and HVAC projects.

 

 

C. Authorization to Issue a Request for Proposals (RFP) for Lease Leaseback (LLB) Contractors for the Greene Middle School Library and Classroom Building Project. It is recommended the Board authorize staff to solicit RFP for LLB Contractors to construct the Greene Middle School Library and Classroom building project.

D. Authorization to Issue Addendum 17 to LPA Architects and Bid the Demolition Package for the Greene Middle School Library and Classroom Building Project. It is recommended the Board: 1) Approve Addendum 17 to LPA Architects (LPA) for design services for the Library and Classroom Building Project for $38,200, and 2) Authorize staff to solicit bids for the Classroom Building Project.

 

 

E. Proposal to Open Negotiations with California School Employees Association (CSEA) Chapter 301 for the Successor Agreement to the 2021-24 Collective Bargaining Agreement. It is recommended the Board approve the proposal to open negotiations with CSEA Chapter 301 for the Successor Agreement to the 2021-24 Collective Bargaining Agreement (CBA).

 

 

F. Tentative Agreements with California School Employees Association (CSEA). It is recommended the Board approve the following Tentative Agreements between the Palo Alto Unified School District and the California School Employees Association (CSEA) Chapter 301.

 

 

G. Tentative Agreements with Palo Alto Educators Association (PAEA). It is recommended the Board approve the following Tentative Agreements between the Palo Alto Unified School District and the Palo Alto Educators Association (PAEA).

 

 

H. 2023-24 Salary Schedule for Non-Represented Group: Supervisory/Confidential Personnel. It is recommended the Board approve the compensation increase and the 2023-24 Salary Schedule for Non-Represented Group: Supervisory/Confidential Personnel.

 

 

I. Palo Alto Management Association (PAMA) Memorandum of Understanding (MOU). It is recommended the Board approve the compensation increases and the 2023-24 and 2024-25 Salary Schedules for Non-Represented Group: Palo Alto Management Association (PAMA).

 

 

J. Chief Business Officer Employment Agreement. It is recommended the Board approve the Employment Agreement of Charen Yu as the Chief Business Officer of Palo Alto Unified School District for the term of July 1, 2024-June 30, 2027.

 

 

K. Chief Technology Officer Employment Agreement. It is recommended the Board approve the Employment Agreement of Derek Moore as the Chief Technology Officer of Palo Alto Unified School District for the term of July 1, 2024-June 30, 2027.

 

 

L. Associate Superintendent of Educational Services Employment Agreement. It is recommended the Board approve the Employment Agreement of Dr. Guillermo Lopez as the Associate Superintendent of Educational Services of Palo Alto Unified School District for the term of July 1, 2024-June 30, 2027.

 

 

M. Executive Cabinet Contract Amendments. It is recommended the Board approve the contract amendments for the following contracted management employees: Deputy Superintendent, Chief of Staff, Third Amendment; Assistant Superintendent, Equity and Student Affairs, Fourth Amendment; Assistant Superintendent, Innovation and Agility, First Amendment.

 

 

N. Superintendent Employment Agreement Fifth Amendment. It is recommended the Board ratify the Fifth Amendment to the Superintendent’s Employment Agreement as presented in the attached exhibit.

 

 

O. Contracted Management Compensation and Salary Structure 2023-24 and 24-25. It is recommended the Board approve the compensation increases and the 2023-24 and 2024-25 Salary Schedules for Non-Represented Group – Contracted Management.

 

 

P. Approval of Assembly Bill (AB) 1200 Disclosure Agreements. It is recommended the Board approve AB 1200 disclosure of the collective bargaining agreements for the Palo Alto Education Association (PAEA), California School Employees (CSEA), and Palo Alto Management Association (PAMA).

 

 

Discussion Item

A. The PAUSD Promise for 2024-25. It is recommended the Board discuss the proposed priority area goals for 2024-25.

 

 

C. SWIFT Update. It is recommended the Board discuss the proposed updates to the SWIFT Plan for the 2024-25 school year.

 

 

B. Approve an Agreement to CAW Architects for Audio Visual Improvements at the Gunn High School Spangenberg Theater. It is recommended the Board discuss approving an agreement to CAW Architects (CAW) for design services for audio visual improvements at the Gunn Spangenberg Theater for $455,490.

 

 

D. Authorization to Contract for the 2024-25 with Cumming Group for Program Management Support Services. It is recommended the Board discuss entering into an agreement for professional services to provide program management and project support for $250,000 for construction projects.

 

 

Information Items

A. Palo Alto Educators Association (PAEA) Memorandum of Understanding (MOU). This item is for information only; no action is required.

B. Annual Report Per Board Debt Issuance and Management Policy 3470. It is recommended the Board receive the information regarding the Annual Report per Board Debt Issuance and Management Policy 3470 for the 2023-24 school year.

C. Ad Hoc Committee Report and Recommendations – Fletcher Middle School Sustainability Program. This item is for information only; no action is required.

D. Title IX Update: This item is for information only; no action is required.

E. Public Records Act Update. This item is for information only; no action is required.

F. 2023-24 Calendar of Board Items. This item is for information only; no action is required.

Board Operations

A. Committee Reports

B. Information Requests

C. Reports

Adjournment