June 18th, 2024

 

Open Session / Reports

A. Meeting Practices and Public Comment Opportunities

 

 

Report out of Closed Session

F. Approval of Agenda Order

 

 

Reports

A. Superintendent of Schools Report

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Approval of Minutes for the June 4, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the June 4, 2024, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Approval of May Warrants and Purchase Orders. It is recommended the Board approve the May warrants and purchase orders as presented.

E. Approval of the 2024-25 Memorandums of Understanding (MOUs) with Mountain View Los Altos (MVLA) and Sequoia Union High School (Sequioa) Districts for the Alternative Program at the Palo Alto Veterans Affairs (PAVA) and Menlo Park Veterans Administration and with MVLA for the Extended School Year (ESY) June 2024 Summer Program. It is recommended the Board approve the MOUs with MVLA and Sequoia for continued enrollment of MVLA and Sequoia students in the Alternative Program at the PAVA for the 2024-25 school year, and with MVLA for the ESY June 2024 summer program.

F. Authorization to Contract for 2024-25 with TELACU Construction Management for Program Management Support Services. It is recommended the Board approve entering into a contract with TELACU Construction Management to provide ad hoc program management and project support services for 2024-25 for $250,000 for Capital Improvement and Planned Maintenance projects.

G. Authorization to Issue Addendum 19 to LPA Architects for the Design of New Softball Fields at Palo Alto and Gunn High Schools. It is recommended the Board approve: 1) Addendum 19 to LPA Architects for design services for softball field improvements for $292,500 for each campus, or $585,000 in total, and 2) Authorize the Superintendent or his designee to approve design add services in an amount not to exceed 20% of the contract or $117,000.

H. Approval of Increase to Agreement for Construction Management Services to RGM Kramer, Inc., for Palo Verde Elementary School. It is recommended the Board authorize staff to issue an addendum with RGM Kramer, Inc. A Cumming Company, for construction management (CM) services at the Palo Verde Multi-purpose Room and Classrooms Building Project for $50,000.

I. Authorization to Award a Contract for Parking Lot Upgrades at Nixon Elementary School. It is recommended the Board: 1) Authorize staff to award a contract to BNO Builders, Inc. for $82,718, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $8,272, and 3) Approve the project budget of $90,990.

J. Authorization to Purchase Furniture for the Administration and Multipurpose Building Project at Escondido Elementary School. It is recommended the Board: 1) Authorize purchasing furniture utilizing a California Multiple Award Schedule (CMAS) and OMNIA contracts with One Workplace for $208,482, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $20,849.

K. Authorization to Award Contracts for Phase 1 Installation of Heating, Ventilation, and Cooling (HVAC) at Multiple Elementary Schools. It is recommended the Board authorize staff to: 1) Award contracts for the Phase 1 Installation of HVAC, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, and 3) Approve project budgets per the schedule below.

L. Approval of Agreement for Construction Management Services to Cumming Group for Phase 1 Heating, Ventilation, and Cooling (HVAC) at Multiple Elementary School Sites. It is recommended the Board authorize staff to issue an agreement for the HVAC to Cumming Group for $105,500.

M. Approval of Agreement for Construction Management Services to Cumming Group for the Greene Middle School Roof Replacement Project. It is recommended the Board authorize staff to issue an agreement for Construction Management (CM) Services to Cumming Group for the Roof Replacement Project for $267,500.

N. Authorization to Award a Contract for Roofing Replacement at Greene Middle School. It is recommended the Board: 1) Authorize staff to award a contract to replace the roofing to Pioneer Contractors, Inc. for $3,144,300, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $314,430, and 3) Approve the project budget of $6,501,595.

O. Authorization to Purchase Furniture for the Administration and Student Services Project at Gunn High School. It is recommended the Board: 1) Authorize purchasing furniture by utilizing a California Multiple Award Schedule (CMAS) and OMNIA contracts with One Workplace for $577,263, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $57,726.

P. Authorization to Award a Contract for New Bike Path Lighting at Gunn High School. It is recommended the Board: 1) Authorize staff to award a contract to install new bike path lighting to BNO Builders Inc for $543,278, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $54,328, and 3) Approve the project budget of $597,606.

Q. Authorization for the Superintendent or His Designee to Enter into Contracts During the Summer Between Board Meetings up to the California Uniform Construction Cost Accounting Act (CUPCCAA) Limit of $200,000. It is recommended the Board authorize the Superintendent or his designee to enter into contracts during the summer between board meetings, up to the CUPCCAA limit of $200,000.

R. Legal Services Firms. It is recommended the Board approve renewing legal services agreements with AALRR and DWK. – THIS ITEM WAS PULLED FROM THE AGENDA

 

 

Action Items.

A. 2024-27 Local Accountability and Control Plan (LCAP) Approval and Adoption. It is recommended the Board approve the LCAP 2024-27 cycle.

 

 

B. Proposed PAUSD Budget for 2024-25: Resolution No. 2023-24.20 Year End Budget Transfer Authorization 2023-24; Resolution No. 2023-24.21 Budget Transfer of Funds for the Fiscal Year 2024-25; and Resolution No. 2023-24.22 Interfund Borrowing Fiscal Year 2024-25. It is recommended the Board: 1) Adopt the 2024-25 Budget as presented, 2) Approve Resolution No. 2023-24.20: Year End Budget Transfer Authority 2023-24, 3) Approve Resolution No. 2023-24.21: Budget Transfer of Funds for the Fiscal Year 2024-25, and 4) Approve Resolution No. 2023-24.22: Interfund Borrowing for 2024-25.

 

 

C. Approval of Resolution No. 2023.24.24 Addressing the Structural Deficit in the District’s Adopted Budget. It is recommended the Board approve Resolution No. 2023-24.24 Addressing the Structural Deficit in the District’s Adopted Budget.

 

 

D. Tentative Agreement with California School Employees Association (CSEA). It is recommended that pending approval of the AB-1200 submission to the Santa Clara County Office of Education related to salary increases for the CSEA Chapter 301 and ratification of the Tentative Agreements by their membership, the Board approve the following Tentative Agreements between the Palo Alto Unified School District and the CSEA Chapter 301.

 

 

E. 2024-25 Salary Schedule for Non-Represented Group: Supervisory/Confidential Personnel. It is recommended the Board approve the compensation increase and the 2024-25 Salary Schedule for Non-Represented Group: Supervisory/Confidential Personnel.

 

 

F. Approval of Master Planning Consultants Request for Qualifications. It is recommended the Board approve the Request for Qualifications (RFQ) for Master Planning services.

G. Authorization to Award a Contract for Demolition of Buildings E and H at Greene Middle School. It is recommended the Board: 1) Authorize staff to award a contract to CVE Construction Group for $516,900, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $51,690.

H. Authorization of Request for Authorization 5 for Amendment 4 to the Facilities Lease for the Hoover Elementary School Replacement Campus Project. It is recommended the Board authorize Request for Authorization 5 for Amendment No. 4 to the Facilities Lease for the Hoover Replacement Project for $5,994,422.

I. Authorization to Reject All Bids, Re-Bid, and Award a Contract for New Perimeter Fencing at Walter Hays Elementary School. It is recommended the Board: 1) Reject all bids received for New Perimeter Fencing at Walter Hays Elementary School, 2) Authorize staff to re-bid the project, and 3) Authorize the Superintendent or his designee to award a contract to the lowest responsible bidder up to $200,000 and authorize a 10% change order contingency.

 

 

J. Memorandum of Understanding (MOU) Between Palo Alto Unified School District (PAUSD) and DreamCatchers. It is recommended the Board approve the annual MOU between PAUSD and DreamCatchers.

 

 

Discussion Item

A. Year 3, Every Student Reads Initiative (ESRI) Progress Indicator (PI) 3 Update and i-Ready Checkpoint. It is recommended the Board discuss Year 3, Every Student Reads Initiative (ESRI) Progress Indicator (PI) 3 Update and i-Ready Checkpoint.

 

 

B. Proposed Revision of Board Policy 3461 to Increase Basic Aid Reserve to 17%. It is recommended the Board discuss the proposed revision of Board Policy 3461 to increase basic aid reserve to 17%.

 

 

Information Items

A. Secondary Student Performance Report for Spring Semester 2023-24. This item is for information only; no action is required.

B. Title IX Update: This item is for information only; no action is required.

C. Public Records Act Update. This item is for information only; no action is required.

D. 2023-24 Calendar of Board Items. This item is for information only; no action is required.

Board Operations

A. Committee Reports

B. Information Requests

C. Reports

Adjournment