Palo Alto Unified School District Board Meeting


June 4th, 2024

 

Open Session / Reports

A. Meeting Practices and Public Comment Opportunities

B. Public Comment on Closed Session Items

C. Recess to Closed Session (Aspen Room, 5:45 p.m.)
D. Reconvene Open Session
F. Approval of Agenda Order

 

 

Report out of Closed Session

 

 

Reports

A. Superintendent of Schools Report

 

 

B. Equity and Excellence Alliance Recognition

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Approval of Minutes for the May 21, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the May 21, 2024, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Job Descriptions for: Director, Professional Learning and Leadership; and Manager, Enrollment, Placement, and Student Transportation Services. It is recommended the Board approve the following job descriptions.

E. Approval of 2025-26, 2026-27, and 2027-28 School Calendars. It is recommended the Board approve the school year calendars for 2025-26, 2026-27, and 2027-28.

F. Approval of May Purchase Orders. It is recommended the Board approve the May purchase orders as presented.

G. Sale or Disposal of Surplus Equipment. It is recommended the Board: 1) Declare the items as surplus to future operations of the District, and 2) Direct that the surplus items be sold by auction or disposed of.

H. Resolution No. 2023-24.23 for Authorizing Signatures. It is recommended the Board approve Resolution No. 2023-24.23 for Authorizing Signatures.

I. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.

J. Approve an Agreement to CAW Architects for Audio Visual Improvements at the Gunn High School Spangenberg Theater. It is recommended the Board approve an agreement to CAW Architects (CAW) for design services for audio visual improvements at the Gunn Spangenberg Theater for $455,490.

K. Authorization to Contract for the 2024-25 with Cumming Group for Program Management Support Services. It is recommended the Board approve entering into an agreement for professional services to provide program management and project support for $250,000 for construction projects.

L. Authorization to Issue Addendum 18 to LPA Architects. It is recommended the Board approve Addendum 18 to LPA Architects for design services for Escondido Elementary School for $7,600.

M. Authorization to Purchase Roofing Material for the Roof Replacement Project at Greene Middle School. It is recommended the Board Authorize staff to: 1) Utilize California Multiple Award Schedules (CMAS) number 4-20-56-0006B for $1,584,132.55 to purchase roofing material from Garland for the roof replacement project, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $158,413.25.

N. Approval of the 2024-25 Memorandums of Understanding (MOUs) with Mountain View Los Altos (MVLA) for Alta Vista High School and Middle College for the 2024-25 School Year (Seniors Only). It is recommended the Board approve the MOUs with MVLA for continued enrollment of PAUSD students in: Alta Vista High School, and Foothill Middle College for the 2024-25 school year (seniors only).

O. Approval of the Contract Between the District and Mindset Labs, Inc. It is recommended the Board approve the two-year contract with Mindset Labs, Inc., also known as TBH, for access to virtual mental health services for all secondary students in the 2024-25 and 2025-26 school years.

P. Approval of the Contract Between the District and Care Solace. It is recommended the Board approve the two-year contract with Care Solace to continue to provide students, staff, and families with personalized connection to mental health and substance use treatment providers in the community in the 2024-25 and 2025-26 school years.

Q. SWIFT Update. It is recommended the Board adopt the proposed updates to the SWIFT Plan for the 2024-25 school year.

R. The PAUSD Promise for 2024-25. It is recommended the Board approve the Promise Annual Goals for the 2024-25 school year.

S. Textbook Adoptions for Geometry and AP Calculus. It is recommended the Board adopt Bedford, Freeman, & Worth (BFW) 2024 for AP Calculus, and Kendall Hunt Publishing Company for Discovering Geometry 5th Edition.

T. Textbook Adoptions for Economics and AP Economics. It is recommended the Board adopt Bedford, Freeman, & Worth (BFW) for AP Economics, and Savvas Learning Company for Economics.

U. Proposition 28: Arts and Music in Schools Funding Report. It is recommended the Board approve the proposed Proposition 28: Arts and Music in Schools (AMS) Funding Report.

V. Board Policy (BP) 6172 Gifted and Talented Student Program. It is recommended the Board approve the deletion of BP 6172 Gifted and Talented Student Program.

W. Board Policy (BP) 0450 Comprehensive Safety Plan. It is recommended the Board approve BP 0450 Comprehensive Safety Plan.

X. Board Policy (BP) 3516 Emergency and Disaster Preparedness Plan. It is recommended the Board approve BP 3516 Emergency and Disaster Preparedness Plan.

Y. Board Policy (BP) 4131.1 Teacher Support and Guidance. It is recommended the Board approve BP 4131.1 Teacher Support and Guidance.

Z. Board Policy (BP) 4157/4257/4357 Employee Safety. It is recommended the Board approve BP 4157/4257/4357 Employee Safety.

AA. Board Policy (BP) 6141.2 Recognition of Religious Beliefs and Customs. It is recommended the Board approve BP 6141.2 Recognition of Religious Beliefs and Customs.

 

 

Action Items.

A. Approve Additional Scope of Work and Increase in Change Order Contingency for the J.L. Stanford Middle School Administration and Library project. It is recommended the Board approve an additional scope of work to the Bana Builders, Inc. contract for the Administration and Library project and increase the change order contingency to cover this additional scope of work.

 

 

B. Authorization to Purchase Heating, Ventilation, and Air Conditioning (HVAC) Equipment from Norman S. Wright for Addison, Barron Park, Duveneck, Fairmeadow, Juana Briones, Ohlone, and Walter Hays Elementary Schools. It is recommended the Board Authorize staff to: 1) Utilize OMNIA Partners contract number R200401-CA-312052 for $198,293 to purchase HVAC equipment from Norman S. Wright for: Addison, Barron Park, Duveneck, Fairmeadow, Juana Briones, Ohlone, and Walter Hays Elementary School, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract or $19,829.

 

 

Discussion Item

A. PUBLIC HEARING: Local Control and Accountability Plan (LCAP) Public Hearing. The Board will conduct a public hearing on this item prior to discussion on the agenda to solicit recommendations and comments from the public on the 2024-27 Local Control and Accountability Plan (LCAP), which includes the Local Education Authority (LEA) budget and budget overview for parents.

 

 

B. PUBLIC HEARING: Proposed PAUSD Budget for 2024-25: Resolution No. 2023-24.20 Year End Budget Transfer Authorization 2023-24; Resolution No. 2023-24.21 Budget Transfer of Funds for the Fiscal Year 2024-25; and Resolution No. 2023-24.22 Interfund Borrowing Fiscal Year 2024-25. The Board will conduct a public hearing on this item prior to discussion on the agenda.

 

 

C. Authorization to Issue Addendum 19 to LPA Architects for the Design of New Softball Fields at Palo Alto and Gunn High Schools. It is recommended the Board approve: 1) Addendum 19 to LPA Architects for design services for Softball Field Improvements for $292,500 for each campus, or $585,000 in total, and 2) Authorize the Superintendent or his designee to approve design add services in an amount not to exceed 20% of the contract or $117,000.

 

 

D. Authorization to Contract for 2024-25 with TELACU Construction Management for Program Management Support Services. It is recommended the Board discuss entering into a contract with TELACU Construction Management to provide ad hoc program management and project support services for 2024-25 for $250,000 for Capital Improvement and Planned Maintenance projects.

 

 

Information Items

A. PK-12 School Improvement Plans (SIPs) for the 2024-25 School Year. This item is for information only; no action is required.

B. 2023-24 Calendar of Board Items. This item is for information only; no action is required.

 

 

Board Operations

A. Committee Reports

B. Information Requests

C. Reports

Adjournment