August 20th, 2024
Open Session / Reports
A. Meeting Practices and Public Comment Opportunities
B. Public Comment on Closed Session Items
Report out of Closed Session
F. Approval of Agenda Order
Reports
A. Student Board Member Reports
B. Superintendent of Schools Report
Staff Reports
A. Spring 2024 California Assessment of Student Performance and Progress (CAASPP) Results Update. This item is for information only; no action is required.
B. Update on Heating, Ventilation, and Cooling (HVAC) Systems Upgrade. This item is for information only; no action is required.
Open Forum
Approval of Consent Calendar
A. Approval of Minutes for the June 18, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the June 18, 2024, Regular Board Meeting.
B. Approval of Minutes for the July 30, 2024, Special Board Meeting. It is recommended the Board approve the minutes for the July 30, 2024, Special Board Meeting.
C. Board of Education School Assignments for the 2024-25 School Year. It is recommended the Board review and approve the assignments for school sites and programs for the 2024-25 school year.
D. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented
E. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.
F. Summer School Short-Term Personnel Items. It is recommended the Board approve the certificated and classified summer school short-term personnel items as presented.
G. Legal Firms Evaluation and Renewal of Agreements. It is recommended the Board approve renewing legal services agreements with AALRR and DWK.
H. Approval of June and July Warrants and Purchase Orders. It is recommended the Board approve the June and July warrants and purchase orders as presented.
I. Resolution No. 2024-25.01 for Authorizing Signatures. It is recommended the Board approve Resolution No. 2024-25.01 for Authorizing Signatures.
J. Approval of Addendums 18 and 19 to HED Architects Agreement for Design Services. It is recommended the Board approve: 1) Addendum 18 for design services for the Palo Alto High School Tower Administration Project for $8,800, and 2) Addendum 19 for restoring Building E as part of the Gunn High School Administration and Food Services Project for $92,700.
K. Amendment No. 4 to the Agreement Between the City of Palo Alto and the District Concerning the Public Use, Brokering, and Maintenance of District-Owned Athletic Fields, Tennis Courts, and Basketball Courts Jointly Used by School Students and the General Public. It is recommended the Board approve Amendment No. 4 to the agreement between the City and the District concerning the public use, brokering, and maintenance of District-owned athletic fields, tennis courts, and basketball courts jointly used by school students and the general public.
L. Ratification of Contracts Awarded During Summer 2024. It is recommended the Board ratify the following contracts and agreements awarded by staff during the summer of 2024: 1) Contract to McGuire & Hester for the Gunn press box project for $433,498, 2) Contract to Fluoresco Services for the Gunn scoreboard project for $67,001, 3) Contract to Century Electric for the Gunn press box and scoreboard project for $64,830, 4) Addendum to Cornerstone Earth Group for Palo Verde and Escondido elementary schools geotechnical services for $37,750, and, 5) Agreement with Guida Surveying for the Gunn and Palo Alto High School softball field projects for $110,220 to survey both sites.
M. Ratification of Contract Awarded for New Perimeter Fencing at Walter Hays Elementary School. It is recommended the Board: 1) Ratify the contract with A-1 Fence Inc. for the installation of the new perimeter fence for $166,500, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $16,650, and 3) Approve the project budget of $183,150.
N. Ratification of Amendment No. 4 to the Facilities Lease for the Hoover Elementary School Replacement Campus Project. It is recommended the Board ratify Amendment No. 4 to the Facilities Lease for the Hoover Replacement Campus Project for $5,965,452.
O. Middle College and Early College Grant Award Notification. It is recommended the Board approve the Middle College and Early College Grant Award Notification.
Action Items.
A. Approval of Proposed Revision of Board Policy (BP) 3461 to Increase Basic Aid Reserve to 13%. It is recommended the Board approve the proposed revision of BP 3461 Increase Basic Aid Reserve to 13%.
B. Approval of Amendment No. 5 to the Facilities Lease for the Hoover Elementary School Replacement Campus Project. It is recommended the Board: 1) Approve Amendment No. 5 to the Facilities Lease for the Hoover Replacement Campus Project for $29,616,446, and 2) Authorize the Superintendent or designee to approve change orders in an amount not to exceed 5% of the total contract, or $2,970,781.
Discussion Item
Information Items
A. Williams Uniform Complaints Fourth Quarter Report for the 2023-24 Academic School Year. This item is for information only; no action is required.
B. Title IX Update: This item is for information only; no action is required.
C. Public Records Act Update. This item is for information only; no action is required.
D. 2023-24 Calendar of Board Items. This item is for information only; no action is required.
Board Operations
A. Committee Reports
B. Information Requests
C. Reports
Adjournment
