City Council

November 14th, 2016


Call to Order

Closed Session

1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Rumi Portillo, Dania Torres Wong, Allyson Hauck) Employee Organizations: Palo Alto Fire Chiefs’ Association (FCA) Authority: Government Code Section 54957.6(a)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Govt. Code Section 54956.8

Property: Lytton I (Lytton Gardens), 656 Lytton Avenue; Lytton II, 651 University Avenue; Lytton IV, 322, 332 and 334 Everett Avenue, Palo Alto 94301

Assessor’s Parcel Numbers: Lytton I AP# 120-03-074; Lytton II AP# 12-003-079; Lytton IV AP#120-14-046 & AP#120-14-048

Agency Negotiators: James Keene, Lalo Perez, Hamid Ghaemmaghami, Molly Stump

Negotiating Parties: Community Housing, Inc., Episcopal Homes Foundation, and City of Palo Alto

Under Negotiation: Price and Terms of City’s Options to Repurchase Lytton Gardens Senior Communities



Special Orders of the Day

3. Adoption of Three Resolutions Expressing Appreciation to Abbie Knopper, Ed Lauing, and Jennifer Hetterly Upon Completion of Their Terms as Parks and Recreation Commissioners



Agenda Changes, Additions and Deletions

City Manager Comments



Oral Communications



Consent Calendar

4. Approval of Contract Nubmer C17166399 With Page and Turnbull in the Amount of $105,930 to Prepare Architectural Design Guidelines for Eichler Neighborhoods and Assist the City of Palo Alto in the Implementation of Related Changes to the Individual Review (IR) Guidelines and/or Zoning Code; Adoption of Categorical Exemption Under Section 15061 of the California Environmental Quality Act (CEQA) Guidelines and Approval of a Related Budget Amendment in the General Fund

5. Approval of a Contract Amendment With Cypress Security, Inc. (C16160138A) in the Amount of $768,223 for a Total Not-to-Exceed Amount of $2,092,215 and Extend the Term of the Agreement to June 30, 2017 and Approval of Budget Amendments in the General Fund

6. Approval of Contract Number C17165854 With Anderson Pacific Engineering Construction, Inc. in the Total Amount Not-to-Exceed $426,800 to Provide Construction Services for the Rehabilitation of the Meter Station in the Collection System to the Regional Water Quality Control Plan – Capital Improvement Program Project WQ-04011; Finding of CEQA Exemption Pursuant to Guideline 15301(b), Maintenance of Existing Facilities

7. Adoption of a Resolution to Authorize the City Manager to Submit Application(s) and Related Agreement(s) for the California Department of Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program

8. Adoption of an Ordinance Amending Palo Alto Municipal Code Chapter 4.39 (Private Intrusion Alarms)

9. Approval of Amendment Number 3 With C&S Engineers, Inc. Contract Number C15155208A to Increase the Contract by $350,000 for a Total Not-to-Exceed Amount of $1,458,329 for Engineering and Design Services Related to the Airport Apron Reconstruction Design Phase 1B; and Approval of a Budget Amendment in the Airport Enterprise Fund

10. Approval of $3,175,600 Appropriation to Capital Improvement Program Project VR-17000 From Vehicle Replacement and Maintenance Fund Reserve and Approval of Budget Amendments in Various Funds

11. Utilities Advisory Commission Recommendation That the City Council Approve Design Guidelines for the 2017 Gas Cost of Service Analysis

12. Approval of the Contract With American Reprographics Company, LLC (ARC) for Managed Print Services for a Not-to-Exceed Total of $1,683,173 Over Five Years

13. Approval and Authorization for the City Manager to Execute a Professional Services Agreement With Essense Partners in the Amount of $870,000 for Utilities Marketing, Communication and Graphic Design Services for a Term of up to Three Years

14. Finance Committee Recommendation That the City Council Approve the Fiscal Year 2016 Reappropriation Requests to be Carried Forward Into Fiscal Year 2017 and Approve Budget Amendments in Various Funds

15. SECOND READING: Adoption of an Ordinance Adding Chapter 9.17 (Personal Cultivation of Marijuana) to Title 9 of the Palo Alto Municipal Code (Public Peace, Morals and Safety) to Prohibit Outdoor Cultivation of Marijuana (FIRST READING: October 24, 2016 PASSED: 7-1 Burt no, DuBois absent)



Action Items

16. PUBLIC HEARING: 900 N. California Ave. [14PLN-00233]: Recommendation for Approval of a Preliminary Parcel Map, With Exceptions, to Subdivide an Existing 30,837 Square Foot Parcel Into Three Parcels. The Parcel Map Exception is to Allow one of the Parcels to Exceed the Maximum Lot Area. Environmental Assessment: Exemption Pursuant to CEQA Guidelines Section 15061 (b)(3). Zoning District: Single-Family Residential District (R-1) **QUASI JUDICIAL



18. PUBLIC HEARING: Adoption of an Ordinance Approving Revisions to the Architectural Review Findings in Palo Alto Municipal Code Chapter 18.76 and Approval of an Exemption Under Sections 15061 and 15305 of the California Environmental Quality Act (CEQA) Guidelines. The Planning and Transportation Commission Recommended Council Approval of the Ordinance (Continued From September 12, 2016 and October 24, 2016)



17. PUBLIC HEARING: Adoption of an Ordinance Amending the Fiscal Year 2017 Municipal Fee Schedule to Adjust Planning and Community Environment Fees to Reflect Adjustments to Salaries and Benefits Included in the Fiscal Year 2017 Budget

19. Finance Committee Recommendation That Council: (1) Adopt a Resolution Approving a Carbon Neutral Natural Gas Plan to Achieve a Carbon Neutral Gas Portfolio by Fiscal Year 2018 With no Greater Than 10¢/Therm Rate Impact; and Terminating the Palo Alto Green Gas Program; and (2) Provide Direction to Staff Concerning Aspects of Plan Implementation (STAFF REQUESTS THIS ITEM BE CONTINUED TO DECEMBER 5, 2016)


Inter-Governmental Legislative Affairs

Council Member Questions, Comments and Announcements


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