August 14th, 2017
Call to Order
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees
Pursuant to Merit System Rules and Regulations (James Keene,
Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump)
Employee Organization: Service Employees International Union
(SEIU), Local 521
Authority: Government Code Section 54957.6(a)
City Designated Representatives: City Manager and his Designees
Pursuant to Merit System Rules and Regulations (James Keene,
Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump)
Employee Organization: Utilities Management and Professional
Association of Palo Alto (UMPAPA)
Authority: Government Code Section 54957.6(a)
Agenda Changes, Additions and Deletions
City Manager Comments
Oral Communications
Minutes Approval
2. Approval of Action Minutes for the June 19 and June 27, 2017 Council
Meetings
Consent Calendar
3. Selection of Applicants to Interview on August 24, 2017 for the Storm
Water Management Oversight Committee
4. Approval of Amendment Number 2 to the Agreement Between the City
of Palo Alto and Acterra to Extend the Term to 2022 and Funding for
First Year of $75,720
5. Approval and Authorization for the City Manager to Execute a Master
License Agreement for use of City-controlled Space on Utility Poles and
Streetlight Poles, and in Conduits With Mobilitie, LLC, a Nevada Limited
Liability Corporation
6. Approval of a Contract With Alaniz Construction, Inc. in the Amount of
$568,880 for the City Facility Parking Lot Maintenance Project, Capital
Improvements Program Project PE-09003, and Authorization for the
City Manager to Negotiate and Execute Related Change Orders Not-to Exceed $56,880 in Total Value
7. Approval of Contract Amendment Number 3 to Contract Number
C15154454 With Integrated Design 360 for Green Building Program
Management Services and Landscape Plan Review and Consulting
Services for a Term Extension of one Year and Increasing
Compensation for Ongoing and Approved Work With Development
Services and Optional Tasks by $376,744 for a Total Not-to-Exceed
Amount of $1,255,005
8. Approval of Amendment Number 3 to Contract Number S15156222
With Golder Associates to Increase Compensation by $91,300, for a
Total Not-To-Exceed Amount of $311,622, to Perform an Evaluation of
Selenium Concentrations and Leachate Levels at the Palo Alto Landfill,
and to Extend the Current Three-year Term by Four Months
9. Authorize the City Manager to Execute an Amendment to Contract
Number C12146667 Between the City and Van Scoyoc Associates Inc.,
for Federal Legislative Advocacy, to Reduce the Term by Seven Months
and Reduce the Not-to-Exceed Amount by $56,000
10. Approval of a Contract With Bauer Compressors in the Amount of
$697,519 for the Purchase of Fire Fighting Self-contained Breathing
Apparatus, Face Masks, Air Cylinders, Maintenance and Support
Equipment, and Authorize the City Manager to Negotiate and Execute
Related Change Orders Not-to-Exceed $102,481
11. Approval of Amendment Number 3 to the Agreement With the
Peninsula Corridor Joint Powers Board for Rail Shuttle Bus
Administration to Extend the Term of the Agreement for one Year and
to Provide an Additional $128,200 for Community Shuttle Service on
the Existing Embarcadero Shuttle Route From July 2017 Until June
2018
12. Adoption of a Resolution of Local Support for Grant Funding as
Required by the Metropolitan Transportation Commission (MTC) for the
One Bay Area Grant Program (OBAG) Cycle Two and Vehicle Emissions
Reductions Based at Schools (VERBS) Funding Programs
13. 425 Portage Avenue: Approval of the Planning and Community
Environment Director’s Determination to Authorize a Waiver of the
Retail Preservation Ordinance. Environmental Assessment: Exempt in
Accordance With the California Environmental Quality Act (CEQA)
Section 15061(b)(3) Guidelines
14. Approval of a Side Letter of Agreement Between the City of Palo Alto
and the Palo Alto Police Management Association (PMA)
15. Policy and Services Committee Recommendation to Accept the
Continuous Monitoring Audit: Payments
16. Policy and Services Committee Recommendation to Accept the Audit of
Green Purchasing Practices MEMO
17. Policy and Services Committee Recommendation to Accept the Utilities
Department: Cross Bore Inspection Contract Audit
18. Adoption of a Resolution Establishing Fiscal Year 2017-18 Secured and
Unsecured Property Tax Levy for the City of Palo Alto’s General
Obligation Bond Indebtedness (Measure N)
19. Policy and Services Committee Recommendation to Accept the
Auditor’s Office Quarterly Report as of March 31, 2017
Action Items
20. Approval of the Draft Palo Alto Transit Vision Plan and Direction to
Staff to Pursue Funding for Local Shuttle Service Enhancements
21. PUBLIC HEARING/QUASI JUDICIAL 3972, 3980 and 3990 El Camino
Real [17PLN-00197]: Request by the Housing Authority of Santa Clara
County for a Tentative Map for a 6.19 Acre Site That Includes the
Buena Vista Mobile Home Park Site (3980 El Camino Real) and two
Adjacent Commercial Properties (3972 and 3990 El Camino Real), for
lot Reconfiguration and lot Line Removals to Reduce Five Parcels to
Three Parcels, and Provide Access and Utilities Easements. The Three
new Parcels Will be: (1) Parcel 1, at 4.5 Acres, Zoned RM-15 for
Multiple Family Residential Use (Buena Vista Mobile Home Park); (2)
Parcel 2 at 1.0 Acre, Zoned CN for Neighborhood Commercial Use
(Existing Retail Building; and (3) Parcel 3 at 0.7 Acres, Zoned CN
(Existing Gas Station Site) and RM-15 (0.41 Acre Rear Portion
Supporting More Than Eight Buena Vista Park Studios/Modular Units).
The 0.41 Acre Residential Portion Would be Leased to the Housing
Authority for up to Three Years, Allowing Tenants to Remain Until They
can be Accommodated on Parcel 1. On July 12, 2017, the Planning &
Transportation Commission Recommended Approval of the Tentative
Map
22. Approval of a Five-year General Services Agreement With SWA
Services Group in the Amount of $10,652,615 for Janitorial Services
and Approval of a Budget Amendment in the General Fund
23. Adoption of: (1) a Resolution of Intent; and (2) an Ordinance to
Amend the Contract Between the Board of Administration of the
California Public Employees’ Retirement System (CalPERS) and the
City of Palo Alto to Implement the Share of Employer Contribution in
Accordance With Section 20516 of the California Government Code
and the Memorandum of Agreement Between the City of Palo Alto and
Service Employees International Union (SEIU) Local 521, International
Association of Fire Fighters (IAFF), Local 1319, Palo Alto Fire Chief’s Association (FCA), Palo Alto Peace Officers’ Association (PAPOA) and Palo Alto Police Management Association (PAPMA)
24. Designation of Voting Delegate and Alternate for the League of
California Cities Annual 2017 Conference, to be Held September
13-15, 2017 in Sacramento, CA
20. Approval of the Draft Palo Alto Transit Vision Plan and Direction to
Staff to Pursue Funding for Local Shuttle Service Enhancements
Inter-Governmental Legislative Affairs
Council Member Questions, Comments and Announcements
Adjournment