December 13th, 2021
Call to Order
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a). – POSTPONED TO JANUARY 2022.
Special Orders of the Day
2. Adoption of Resolution for Karen McAdams Upon Her Retirement
3. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and Planning and Transportation Commission.
Agenda Changes, and Deletions
Public Comment
3. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and Planning and Transportation Commission.
Consent Calendar
4. Approval of Minutes November 29, 2021 City Council Meeting
5. Approval of Amendment Number 1 to Contract Number C21179861 with Downtown Streets, Inc., for Downtown Cleaning Services, in Order to Extend the Term by Two Years (through January 11th, 2024), Increase the Total Not to Exceed Amount to $323,244, and Correct a Clerical Error in the Contractor’s Name.
6. Approval of Contract Number C20182200 With Cratus, Inc. in the Amount of $3,444,302 for Sanitary Sewer Replacement Project 30 (WC-17001) in the Ventura, Charleston Meadows, Fairmeadow, and Palo Verde Neighborhoods; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed $344,430, for a Total Not-to-Exceed Amount of $3,788,732; and Approval of Budget Amendments in the Wastewater Collection Fund.
7. Approval and Authorization for the City Manager or Their Designee to Execute the Following Three Utilities Public Benefits Program Contract Amendments: 1) Amendment Number 3 to Eagle Systems International, Inc. DBA Synergy Companies C15159126, Extending the Term for One Additional Year With no Increase in Compensation; 2) Amendment Number 4 to Eagle Systems International, Inc. DBA Synergy Companies C15159125, extending the Term for One Additional Year With no Increase in Compensation; 3) Amendment Number 3 to CLEAResult Consulting, Inc. C15159135 extending the Term for One Additional Year With no Increase in Compensation.
8. Approval of a Professional Services Agreement With CLEAResult for Efficiency and Electrification Program Services for Small to Medium Business and Commercial Customers for a Total Not-to-Exceed Amount $2,571,714 for a Three-Year Term Through December 31, 2024.
9. Approval of a resolution amending the City of Palo Alto’s Employee Flexible Benefits Plan as a provision of the Consolidated Appropriations Act of 2021 and the American Rescue Plan Act of 2021 (ARPA) as they relate to Employee Health Care and Dependent Care Flexible Spending Accounts.
10. Approval of Amendment No. 3 to Contract C17166591 with Susan Zoccola, LLC to increase the contract amount by $35,000 for a total not to exceed amount of $135,000 and to extend the term through December 2023 to complete the artwork associated with the Charleston-Arastradero Corridor Project.
11. Approval of Contract S20178749 Amendment No. 2 with LCT SOFTWARE, LLC in the Amount of $70,800 for a New Not to Exceed Amount of $174,330 for Electronic Document Review Software related to the city’s Land Use and Permitting System Through December 31, 2022.
12. Adoption of a Resolution Approving an Application and Making Required Findings for Proposition 68 Per Capita Grant Funds for Boulware Park Improvement Project in the Amount of $218,000.
13. Request for Authorization to Amend the Existing Legal Service Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC (Contract S17167696) to Increase the Contract Amount by an Additional $70,000 for a new Not-to-Exceed Amount of $455,000 and to Extend the Term to October 1, 2024.
14. Adoption of Revisions to Management and Professional Employees Compensation Plan.
15. Approval of a Memorandum of Understanding Between the City of Palo Alto Police Department and the City of Campbell for the Santa Clara County Specialized Enforcement Team (SCCSET) for a Period of Ten Years at a Cost of $10,000 or $5,000 Annually Depending on PAPD Participation.
16. Adoption of an Ordinance Restating Procedures For Expedited Permitting Processing For Electric Vehicle Charging Systems.
17. Approval of a License Agreement With New Cingular Wireless PCS, LLC, to Continue Operating the Communications Site on the City Owned Property Located at 1082 Colorado Avenue.
18. Adoption of a Resolution Authorizing the City Manager to Execute Participation Agreements on behalf of Palo Alto to Enter Into the Settlement Agreements with McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and Janssen Pharmaceuitca, Inc., Agree to the Terms of the MOU Allocating Settlement Proceeds, and Authorize Entry Into the MOU with the California Attorney General (Late Packet Report).
3. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and Planning and Transportation Commission.
City Manager Comments
Action Items
19. Progress Report on the Sustainability and Climate Action Plan Update and S/CAP Ad Hoc Committee Work, and Acceptance of the S/CAP Three-Year Work Plan.
20A. Approval of Employee Appreciation Leave of Three Days (Not to Exceed 36 Hours) On A One-time Basis for City of Palo Alto Employees to be Used Between December 19, 2021 through January 8, 2022, and Authorize the City Manager or Their Designee to Execute Agreements With Designated Employee Representative Groups.
20B. Approval of Amendments to the Employment Agreements Between the City of Palo Alto and Council Appointed Officers, Specifically the City Attorney and the City Manager.
*Note 20A and 20B will be discussed and voted as one item
21. Discussion and Possible Direction Regarding In-Person, Remote, or Hybrid City Council and Board and Commission Meetings.
3. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and Planning and Transportation Commission.
Council Member Questions, Comments and Announcements
Adjournment
