City Council

May 15th, 2023


Call to Order



Special Orders of the Day

  1. Proclamation Recognizing National Police Week – May 14-20, 2023 and National Peace Officers’ Memorial Day – May 15, 2023.



Agenda Changes, Additions and Deletions



Public Comment






Study Session

2. Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”

Invitation for Cubberley Development Proposals

Public Comment




Consent Calendar

3. Approval of Minutes from May 1, 2023 Meeting

4. Approval of a three-year General Services contract with Johnson Controls Fire Protection, totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, and Repair Services; and Approval of a Budget Amendment in the General Fund.

5. QUASI-JUDICIAL. 151 S California Avenue {22PLN-00363}: Ratification of Director’s Approval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Use to Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. Zone District: CC(2). Environmental Assessment: Exempt from CEQA in Accordance with Guidelines Section 15061(b)(3) and 15301.


6. Approval of a Design-Build Contract with Parking Guidance Systems, LLC in the Amount of $4,180,217 with Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $418,022 for the Downtown Automated Parking Guidance System, Access Controls & Revenue Collection Equipment Project, Capital Improvement Program Project PL-15002; and Approval of a Budget Amendment in the Capital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section 15301(c).


7. Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant-Related Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge Replacement Capital Improvement Program Project PE-12011; CEQA: Environmental Impact Report for the Newell Road Bridge (Resolution No. 9889).

8. Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No. C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, for additional Professional Services for the Public Safety Building Capital Improvement Program Project (PE-15001); CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772).


9. Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of the Junior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreement through June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist; CEQA status – not a project.

10. Approval of Professional Services Agreement Contract Number S23184570 with Foster & Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to Provide Actuary Services for a Period of Five Years: CEQA Status – Not a Project.

11. Authorization for approval of a Blanket Purchase Order with Granite Rock Company in the Amount of $500,000 Annually for a Three-Year Term, beginning July 1, 2023 through June 30, 2026, for a Total Not-to-Exceed Amount of $1,500,000 for Hot Mix Asphalt Materials for Public Works and Utilities Departments; CEQA Status – Not a Project.



City Manager Comments





12. PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not Levy Assessments for the Downtown Business Improvement District for FY 2024.

Attachment A – Resolution Declining to Levy Assessments in the Downtown Palo Alto Business Improvement District for Fiscal Year 2024



13. Update, Discussion, and Potential Direction regarding State and Federal Legislation.




14. PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto Municipal Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling Units and Accessory Structures. Environmental Assessment: Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.

Public Comment



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