City Council

May 18th, 2015


Call to Order

Special Orders of the Day

1. Proclamation Recognizing City of Palo Alto Fire Department Paramedic 40th Anniversary and National Emergency Medical Services Week May 17-23, 2015

2. Selection of Applicants to Interview on June 4, 2015 for the Architectural Review Board



Agenda Changes, Additions and Deletions

City Manager Comments

Oral Communications



Consent Calendar

3. Approval of Final Payment and Withheld Retention in a Combined Total Amount of $232,137 to Republic Intelligent Transport Services, Inc. (a Siemens Company) for Work Performed No. C12143538 for Phase II of the LED Light Conversion Project (EL-10009) and Adoption of a Budget Amendment Ordinance for Fiscal Year 2015 in the Amount of $184,510 Offset with a Reduction in the Electric in the Electric Fund Distribution Reserve

4. Approve and Authorize the City Manager or Designee to Execute the Following Seven Third-Party Energy Efficiency Program Contracts in a Combined Not to Exceed Amount of $6,625,000 and a Term for each through June 30, 2018: (1) CLEAResult Consulting, Inc., No. C15159135 in an Amount Not to Exceed $910,000; (2) Eagle Systems International, Inc. DBA Synergy Companies, No. C15159126 in an Amount Not to Exceed $540,000; (3) Eagle Systems International, Inc. DBA Synergy Companies, No. C15159125 in an Amount Not to Exceed $450,000; (4) Ecology Action of Santa Cruz, No. C15159124 in an Amount Not to Exceed $1,950,000; and the Following Three Contracts With a Shared Total Not to Exceed Amount of $2,775,000 (5) Ecology Action of Santa Cruz, No. C15155144A, (6) Enovity, Inc., No. C15155144B, and (7) BASE Energy, Inc., No. C15155144C

5. Utilities Advisory Commission Recommendation to Adopt a Resolution Modifying the Electric Special Project Reserve Guidelines

6. Adoption of the User Fee Cost Recovery Level Policy

7. Approval of Contract No. C1515321 with FOG Studio in the Amount of $97,900 for Design Services for the Baylands Interpretive Center Improvements Project PE-15029

8. Finance Committee Recommendation that Council: (1) Add a 25-Year Contract Term Option in Addition to the Palo Alto Clean Local Energy Accessible Now (CLEAN) Program’s Existing 20-Year Contract Term Option; (2) Continue the CLEAN Program for Solar Resources at a Contract Price Reduced from 16.5c/kWh to the Avoided Cost of the Solar Energy Generated (10.3 c/kWh to 10.4 c/kWh) with a Program Cap of 3 Megawatts; and (3) Expand the CLEAN Program’s Eligibility to Non-Solar Renewable Energy Resources with a Program Cap of 3 Megawatts at a Contract Price Equal to the Avoided Cost of the Non-Solar Energy Generated (9.3 c/kWh to 9.4 c/kWh)

9. Adoption of Resolution Authorizing Overtime and Portal to Portal Pay for Deployments Away from the City for the Palo Alto Fire Department

10. Request for Authorization to Increase Existing Contract with Newdorf Legal by an Additional $55,000 for a Total Contract Not to Exceed Amount of $160,000 for Legal Services Related to Litigation Matters



Action Items

11. Approval of a Construction Contract with Express Sign & Neon, Inc. for a Not to Exceed Amount of $327,558 for the Wayfinding Portion of the City Hall Remodel Project PE-12017 (Continued from April 13, 2015)



12. PUBLIC HEARING: to Hear Objections to the Levy of Proposed Assessments on the Palo Alto Downtown Business Improvement District and Adoption of a Resolution Confirming the Report of the Advisory Board and Levying Assessment for Fiscal Year 2016 on the Downtown Palo Alto Business Improvement District

13. Discussion and Direction Regarding a Possible Ordinance to Limit Formula Retail and Other Land Uses to Preserve Ground Floor Retail Along Commercial Areas on California Avenue and Some Intersecting Streets



14. Composition and Purpose of an Advisory Committee for the Comprehensive Plan Update

Inter-Governmental Legislative Affairs

Council Member Questions, Comments and Announcements








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