September 16th, 2025
Open Session / Reports
A. Meeting Practices and Public Comment Opportunities
B. Public Comment on Closed Session Items
C. Recess to Closed Session (Aspen Room: 5:30pm)
D. Reconvine Open Session
E. Report of Closed Session Action
F. Approval of Agenda Order
Report out of Closed Session
F. Approval of Agenda Order
Reports
A. Superintendent of Schools Report
B. Student Board Members Reports
A. Palo Alto Educators Association (PAEA) President’s Report
D. California School Employees Association (CSEA) President’s Report
E. Palo Alto Management Association (PAMA) President’s Report
Board Member Committee and School Liaison Reports
A. Upcoming Committee Meetings
Staff Reports
B. Hospital School 100-Year Celebration. This item is for information only; no action is required.
D. Master Plan Update. This item is for information only; no action is required.
Approval of Consent Calendar
A. Approval of Minutes for the August 19, 2025, Regular Board Meeting. It is recommended the Board approve the minutes for the August 19, 2025, Regular Board Meetin.
G. Approval of August Warrants and Purchase Orders. It is recommended the Board approve the August warrants and purchase orders as presented.
H. Sale or Disposal of Surplus of Various Items. It is recommended the Board: 1) Declare the items as surplus to future operations of the District, and 2) Direct the surplus items to be sold by auction, donation, or disposal.
I. 2024-25 Unaudited Actuals and Budget Update for 2025-26. It is recommended the Board: 1) Approve the filing of the 2024-25 Unaudited Actuals Financial Report to the County Superintendent of Schools, 2) Adopt Resolution No. 2025-26.03 to Establish the Appropriation Limit for 2025-26 and Reestablish the Gann Appropriation Limit for 2024-25 as presented, 3) Approve the Education Protection Account spending plan for 2024-25, and 4) Receive information on the updates to the 2025-26 adopted budget as presented.
K. Approve Additional Scope of Work for the Barron Park Elementary School Heating, Ventilation, and Air Conditioning (HVAC) Electrical Upgrade Project. It is recommended the Board approve an additional scope of work to Vanden Bos Electric for $93,987 and increase the change order contingency to cover this additional scope of work.
M. Authorization to Cancel California Multiple Award Schedule Agreements and Substitute and Award a Sourcewell Contract to Valley Precision Grading for TenCate Synthetic Turf Installation for the Gunn and Palo Alto High Schools Softball Field Projects. It is recommended the Board: 1) Cancel the previously awarded California Multiple Award (CMAS) contract with Valley Precision Grading to purchase and install TenCate Synthetic Turf for the Gunn Softball Field , 2) Cancel the previously awarded CMAS contract with Valley Precision Grading to purchase and install TenCate Synthetic Turf for the Palo Alto Softball Field, 3) Award a Sourcewell contract with Valley Precision Grading to purchase and install TenCate Synthetic Turf for the Gunn Softball Field, and 4) Award a Sourcewell contract with Valley Precision Grading to purchase and install TenCate Synthetic Turf for the Palo Alto Softball Field.
N. Authorization to Purchase Furniture for the Hoover Elementary School New Campus Project. It is recommended the Board approve: 1) Authorization to purchase furniture by utilizing a California Multiple Award Schedule (CMAS) contract with OMNIA (One Workplace) for $832,952.90, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $83,295.29.
O. Lease Agreement Renewal Between Palo Alto Unified School District and the Imagination Lab School (ILS). It is recommended the Board approve the lease agreement renewal between the PAUSD and ILS.
P. Strengthening Career and Technical Education for the 21st Century Act (Perkins V) Grant Award for the 2025-26 School Year. It is recommended the Board approve the Perkins V grant award notification as presented.
Q. Board Policy (BP) 0440 District Technology Plan. It is recommended the Board approve the deletion of BP 0440 District Technology Plan.
R. Board Policy (BP) 1312.2 Complaints Concerning Instructional Materials. It is recommended the Board approve BP 1312.2 Complaints Concerning Instructional Materials.
S. Board Policy (BP) 5030 Student Wellness. It is recommended the Board approve BP 5030 Student Wellness.
T. Board Policy (BP) 5145.13 Response to Immigration Enforcement. It is recommended the Board approve BP 5145.13 Response to Immigration Enforcement.
U. Board Policy (BP) 5145.6 Parental Notifications. It is recommended the Board approve BP 5145.6 Parental Notifications.
V. Board Policy (BP) 6112 School Day. It is recommended the Board approve BP 6112 School Day.
W. Board Policy (BP) 6141.2 Recognition of Religious Beliefs and Customs. It is recommended the Board approve BP 6141.2 Recognition of Religious Beliefs and Customs.
Action Items
Open Forum
Discussion Item
A. PUBLIC HEARING: Sufficiency of Instructional Materials Resolution No. 2025-26.04. The Board will conduct a public hearing on this item prior to discussion on the agenda. Following the public hearing, it is recommended the Board discuss Sufficiency of Instructional Materials for 2025-26 Resolution No. 2025-26.04.
Information Items
A. Induction Consortium Highlights. This item is for information only; no action is required.
B. Title IX Update: This item is for information only; no action is required.
C. Public Records Act Update. This item is for information only; no action is required.
D. 2025-26 Calendar of Board Items. This item is for information only; no action is required.
Open Forum Continuation
Adjournment
