November 4th, 2025
Open Session / Reports
A. Meeting Practices and Public Comment Opportunities
B. Public Comment on Closed Session Items
C. Recess to Closed Session (Aspen Room: 5:30pm)
D. Reconvine Open Session
E. Report of Closed Session Action
F. Approval of Agenda Order
Report out of Closed Session
F. Approval of Agenda Order
Reports
A. Superintendent of Schools Report
B. Student Board Members Reports
C. Palo Alto Educators Association (PAEA) President’s Report
D. California School Employees Association (CSEA) President’s Report
E. Palo Alto Management Association (PAMA) President’s Report
Board Member Committee and School Liaison Reports
A. Upcoming Committee Meetings
Staff Reports
Approval of Consent Calendar
A. Approval of Minutes for the October 14, 2025, Regular Board Meeting. It is recommended the Board approve the minutes for the October 14, 2025, Regular Board Meeting.
B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented.
C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.
D. Approval of October Warrants and Purchase Orders. It is recommended the Board approve the October warrants and purchase orders as presented.
E. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.
F. Sale or Disposal of Surplus of Various Items. It is recommended the Board: 1) Declare the items as surplus to future operations of the District, and 2) Direct that the surplus items be sold by auction, donation or disposal.
G. Authorization to Submit to the Division of the State Architect (DSA), Solicit Bids, and Contract the Work for Summer 2026 Facilities and Maintenance Projects. It is recommended the Board authorize the Superintendent or his Designee to: 1) Submit to DSA the projects that are large enough to require review. 2) Solicit bids for the Summer 2026 facilities projects. 3) Approve individual construction contracts up to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) limit for projects following the informal bidding procedures of $220,000 or less. 4) Approve the utilization of Sourcewell or California Multiple Award Schedule (CMAS) or Joint Power Act contracts up to $1,000,000, where available, based on the project type.
H. Authorization to Pay City of Palo Alto Utilities for Electrical Utility Connection at Duveneck Elementary School. It is recommended the Board approve: 1) Authorization to pay the City of Palo Alto Utilities (CPAU) Department $123,417, and 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $12,342.
I. Authorization to Award Contract for Multi-Site Heating, Ventilation, and Air Conditioning Installation Replacement Project. It is recommended the Board: 1) Authorize staff to award a contract to Environmental Systems, Inc. for Heating, Ventilation, and Air Conditioning (HVAC) installation at Juana Briones, Barron Park, and Fairmeadow Elementary Schools for $7,102,000, and authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $710,200, and 2) Approve the incremental increase to the project budget of $7,812,200 to the previously approved budgets for these campuses.
J. Authorization to Award Contract for Multi-Site Heating, Ventilation, and Air Conditioning Installation Replacement Project. It is recommended the Board: 1) Authorize staff to award a contract to Rodan Builders, Inc. for HVAC Installation at Addison, Ohlone, Walter Hays, and Duveneck for $10,483,000, and authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $1,048,300, 2) Approve additional project management and construction management fees to Cumming Group of $1,845,000 for the project, and 3) Approve the incremental increase to the project budget of $13,376,300 to the previously approved budgets for these campuses.
K. Approve Agreements with Design Firms for Design Services for Summer Projects. It is recommended the Board approve: 1) An agreement with Finney Architects for $125,000 for Design Services for Playground Projects at Duveneck, Ohlone, and Walter Hays elementary schools, 2) An agreement with LPA Architects for $50,750 Design Services for Playground Projects at Escondido Elementary School, 3) An agreement with SVA Architects for $313,950 for Design Services for Portable Removal at Palo Alto and Gunn high schools, and replacement of District Office Portables D, E, and F, 4) An agreement with CAW Architects for $167,874 for new quad landscaping and modifications to the library to create a Tinkery Center at Palo Alto High School, and 5) A 10% contingency across all projects for $65,757 for modifications and changes in scope that may develop over the course of design.
L. Award of Contract for Landscaping and Field Maintenance. It is recommended the Board approve the award of contract for Landscaping and Field Maintenance to Brightview Landscape Service, for $322,476 for a term beginning November 17, 2025, through December 31, 2026, with the option to renew an additional year for $332,150.50 and a third year for $342,115.75 upon satisfactory performance and mutual agreement.
M. Authorization to Award Contract for Security Camera Refresh Project. It is recommended the Board authorize staff to award a contract to NIC Partners, Inc. to refresh the existing security cameras across all district sites for $1,219,091.73, and authorize the Superintendent or his designee to approve change orders in an amount not to exceed $100,000.
N. Board Policy (BP) 5131.8 Mobile Communication Devices. It is recommended the Board approve BP 5131.8 Mobile Communication Devices.
Action Item
A. Approval of Resolution No. 2025-26.07 Declaring Filing of Applications for State Allocation Board-Administered Programs for Palo Alto Unified School District. It is recommended the Board approve Resolution No. 2025-26.07 Declaring Filing of Applications for State Allocation Board-Administered Programs for PAUSD.
B. Approval of Resolution No. 2025-26.08 Designating Specific Brand or Trade Name in Invitations to Bid and Requests for Proposal Pursuant to Public Contract Code Section 3400. It is recommended the Board approve Resolution No. 2025-26.08 Designating Specific Brand or Trade Names in Invitations to Bid and Requests for Proposal Pursuant to Public Contract Code Section 3400.
Open Forum
Discussion Item
A. Parcel Tax Renewal Feasibility Study and Financial Impact. It is recommended the Board provide direction to staff on next steps regarding a potential parcel tax renewal measure, including its timing and scope.
Information Items
A. Sale of General Obligation Bonds, Election of 2018, Series 2025 (Measure Z). This item is for information only; no action is required.
B. 2025-26 Enrollment Report. This item is for information only; no action is required.
C. Title IX Update: This item is for information only; no action is required.
D. Public Records Act Update. This item is for information only; no action is required.
E. 2025-26 Calendar of Board Items. This item is for information only; no action is required.
Open Forum Continuation
Adjournment
