November 12th, 2024
Open Session / Reports
A. Meeting Practices and Public Comment Opportunities
B. Acknowledgement of Outgoing Board Members Todd Collins, Jennifer DiBrienza, and Jesse Ladomirak
Report out of Closed Session
F. Approval of Agenda Order
Reports
A. Student Board Member Reports
B. Superintendent of Schools Report
Staff Reports
A. Palo Alto Middle College High School Update. This item is for information only; no action is required.
B. Support Programs for New Teachers Update. This item is for information only; no action is required.
Open Forum
Approval of Consent Calendar
A. Approval of Minutes for the October 8, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the October 8, 2024, Regular Board Meeting.
B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented
C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.
D. Approval of October Warrants and Purchase Orders. It is recommended the Board approve the October warrants and purchase orders as presented.
E. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.
F. Approval of Resolution No. 2024-25.09 Revising Committed Funds in the General Fund. It is recommended the Board approve Resolution No. 2024-25.09 Revising Committed Funds in the General Fund.
G. Authorization to Apply for Environmental Protection Agency (EPA), Zero-Emission School Bus and Infrastructure (ZESBI), Bay Area Air Quality Management District (BAAQMD) for Electric School Buses and Infrastructure. It is recommended the Board authorize staff to apply for electric vehicle grants from the EPA, ZESBBI, and BAAQMD.
H. Ratification of Amendment 6 to the Facilities Lease for the Hoover Elementary School Replacement Campus Project. It is recommended the Board ratify Amendment No. 6 to the Facilities Lease for the Hoover Replacement Campus Project for $27,888,484.
I. Appropriation to Bond Fund Reserves of Interest and Gains or Losses on Investment for Measure A and Measure Z. It is recommended the Board approve the following appropriations for Measure A funds and Measure Z funds as follows.
J. Authorization to Issue Addendum 20 to HED Architects. It is recommended the Board approve Addendum 20 for HED Architect to modify the fire alarm system design for Palo Alto High School for $6,500.
K. Resolution No. 2024-25.06 Annual Reauthorization for the Child Development Contracts for the 2025-26 School Year. It is recommended the Board approve Resolution No. 2024-25.06 General Child Care and Development (CCTR) for the 2025-26 school year.
L. Approve an Addendum to Cypress Engineering for Design Services for Phase 2 Heating, Ventilation, and Cooling (HVAC) Replacement Projects. It is recommended the Board approve the following Addendum to Cypress Engineering for design and consulting services in the amount of $650,600 for Phase 2 HVAC Replacement projects for each campus below.
M. Revisions to Benchmarks for English Learner Reclassification Criterion 4 – Basic Skills Relative to English Proficient Students. It is recommended that the Board approve updates to the District’s benchmarks for English Learner Reclassification Criterion 4 – Basic Skills Relative to English Proficient Students.
N. Board Policy (BP) 1114 District-Sponsored Social Media. It is recommended the Board approve BP 1114 District-Sponsored Social Media.
O. Board Policy (BP) 1113 District and School Web Sites. It is recommended the Board approve BP 1113 District and School Web Sites.
P. Board Policy (BP) 3550 Food Service/Child Nutrition Program. It is recommended the Board approve BP 3550 Food Service/Child Nutrition Program.
Q. Board Policy (BP) 3551 Food Service Operations/Cafeteria Fund. It is recommended the Board approve BP 3551 Food Service Operations/Cafeteria Fund.
R. Board Policy (BP) 3553 Free and Reduced Price Meals. It is recommended the Board approve BP 3553 Free and Reduced Price Meals.
S. Board Policy (BP) 4040 Employee Use of Technology. It is recommended the Board approve BP 4040 Employee Use of Technology.
T. Board Policy (BP) 6163.4 Student Use of Technology. It is recommended the Board approve BP 6163.4 Student Use of Technology.
U. Board Policy (BP) 7214 General Obligations Bonds. It is recommended the Board approve BP 7214 General Obligations Bonds.
V. Board Bylaw (BB) 9150 Student Board Members. It is recommended the Board approve BB 9150 Student Board Members.
Action Items.
A. Resolution No. 2024-25.08 Palo Alto Unified School District to Enter into an Agreement with Public Agency Retirement Services (PARS) to Design and Administer a Voluntary One-Time Employee Separation Incentive Program for Eligible Certificated Non-Management Employees, Provided There is Sufficient Employee Participation. It is recommended the Board: 1) Waive the two-meeting rule, 2) Adopt the attached Resolution, and 3) Approve the attached Service Agreement.
B. Approval of Voluntary One-Time Employee Separation Incentive Program for Classified Management, Certificated Management, and Supervisory/Confidential Employees. It is recommended the Board: 1) Waive the two-meeting rule, and 2) Approve a Separation Incentive Program for eligible Certificated Management, Classified Management and Supervisory/Confidential employees.
C. Authorization to Apply for Clean Energy Vehicle Credits Program. It is recommended the Board: 1) Waive the two-meeting rule; and 2) Authorize staff to apply for the Clean Energy Vehicle Credits program.
D. Approve Resolution No. 2024-25.10 Supporting Award of Lease-leaseback (LLB) Agreements and Authorization of the LLB Entity for the Greene Middle School Transformation Project. It is recommended the Board approve Resolution No. 2024-25.10 Supporting the Award of LLB Agreements and Approve the Selection of Swinerton Builders as the LLB Entity (“Developer”) for the Greene Middle School Transformation project.
E. Approve Resolution No. 2024-25.07 to Increase the Contract to Coulter Construction for the Addison Elementary School Heating, Ventilation and Cooling (HVAC) Project. It is recommended the Board approve Resolution No. 2024-25.07 to increase the contract for the HVAC Project to $215,383.
Discussion Item
A. Approve an Agreement with Finney Architects for Design Services for Playground Projects at Barron Park, El Carmelo, and Ohlone Elementary Schools; Landscape Project at Palo Verde Elementary School; and Shade Structure Projects at Addison Elementary School and Fletcher Middle School. It is recommended the Board approve an agreement for Finney Architects for design and consulting services for $219,450 for playground projects at Barron Park, El Carmelo, and Ohlone Elementary Schools; landscape project at Palo Verde Elementary School; and shade structure projects at Addison Elementary School and Fletcher Middle School.
B. Authorization to Submit to the Division of the State Architect (DSA), Solicit Bids, and Contract the Work for Summer 2025 Facilities and Maintenance Projects. It is recommended the Board: 1) Submit to DSA the projects large enough to require review, 2) Solicit bids for the Summer 2025 facilities projects, 3) Approve individual construction contracts up to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) limit for projects following the informal bidding procedures of $220,000 or less, and 4) Approve utilizing Sourcewell or California Multiple Award Schedule (CMAS) contracts up to $750,000 where available based on the project type.
Information Items
A. Classified School Employee Summer Assistance Program (CSESAP) Memorandum of Understanding (MOU). This item is for information only; no action required.
B. Title IX Update. This item is for information only; no action is required.
C. Public Records Act Update. This item is for information only; no action is required.
D. 2024-25 Calendar of Board Items. This item is for information only; no action is required.
Board Operations
A. Committee Reports
B. Information Requests
C. Reports
Adjournment
