B. Public Comment on Closed Session Items

C. Recess to Closed Session

D. Reconvine Open Session

Report out of Closed Session

F. Approval of Agenda Order

 

 

Annual Reorganizational Meeting

A. Oath of Office

 

 

B. Election of Officers. It is recommended the Board elect the President and Vice President for 2025.

C. Five-Minute Recess for Reseating. It is recommended the Board take a short recess to reseat.

 

 

D. Accept the Statement of Votes and Certificate of Election Results and Declare the Totals to be the Final Results of the Election. It is recommended the Board: 1) Accept the Statement of Votes, 2) Accept the Certificates of Election Results, and 3) Declare the totals to be the final results of the election.

 

 

E. Naming the Board Representative for the County Committee Election. It is recommended the Board discuss this item and choose its representative.

F. Board of Education Committee Assignments for 2025. It is recommended the Board discuss the committee assignments for 2025.

G. Board School and Program Reassignments. It is recommended the Board approve the reassignments for 2025.

 

 

H. Proposed Calendar for Board of Education Meetings for 2025-26 School Year. It is recommended the Board approve the proposed schedule of Board of Education meetings for the 2025-26 school year.

 

 

Reports

A. Student Board Member Reports

 

 

B. Superintendent of Schools Report

 

 

Staff Reports

A. PAUSD Promise Mid-Year Snapshot. This item is for information only; no action is required.

 

 

B. Career-Themed Pathways and Artificial Intelligence (AI) Update. This item is for information only; no action is required.

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Approval of Minutes for the November 12, 2024, Regular Board Meeting. It is recommended the Board approve the minutes for the November 12, 2024, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Heating, Ventilation, and Air Conditioning (HVAC) Refrigerant and Electrical Specialist Job Description. It is recommended the Board approve the job description for HVAC – Refrigerant and Electrical Specialist.

E. Approval of Resident Selection Criteria for 231 Grant Employee Housing Project. It is recommended the Board approve the Resident Selection Criteria in accordance with the Funding Agreement with the County of Santa Clara for the 231 Grant Employee Housing Project.

F. Approval of October Warrants and Purchase Orders. It is recommended the Board approve the October warrants and purchase orders as presented.

G. Sale or Disposal of Surplus Vehicle. It is recommended the Board: 1) Declare the items as surplus to future operations of the District, and 2) Direct the surplus items to be sold by auction, donation, or disposal.

H. Approval of the Second Amendment to Lease Agreement for Cubberley School Property. It is recommended the Board approve the Second Amendment to the Lease Agreement with the City of Palo Alto extending the lease term and updating associated terms for the Cubberley School property.

I. Approval of Agreement for Construction Management Services to Cumming Group for Phase 2 of Elementary Heating, Ventilation, and Air Cooling (HVAC) and the Paly Library Roof Replacement Projects. It is recommended the Board authorize staff to issue an Agreement for Construction Management (CM) Services to Cumming Group for Phase Two Elementary HVAC and the Paly Library Roof Replacement Projects in the amounts of $3,837,500 and $197,500, respectively.

J. Authorization to Award Contracts for Inspection Services for the Greene Middle School Transformation Project. It is recommended the Board award contracts for Inspection services for Greene Middle School Transformation project to the following consultants: 1) CIS Inspections Inc. will provide Inspector of Record (IOR) services in the amount not to exceed $616,440.00, which includes a 10% contingency, 2) Ninyo and Moore for materials testing and special inspection services for $131,815.20, which includes a 10% contingency, and 3) Cornerstone Earth Group for geotechnical inspection and observation services for $230,740.00, which includes a 10% contingency.

K. Authorization to Partner with City of Palo Alto Utilities to Submit Electric Vehicle (EV) Charger and Infrastructure Grants to the Metropolitan Transportation Commission (MTC). It is recommended the Board authorize staff to work with the City of Palo Alto Utilities Department to support their grant application for EV chargers and infrastructure for PAUSD schools.

L. Approve an Agreement with Finney Architects for Design Services for Playground Projects at Barron Park, El Carmelo, and Ohlone Elementary Schools; Landscape Project at Palo Verde Elementary School; and Shade Structure Projects at Addison Elementary School and Fletcher Middle School. It is recommended the Board approve an agreement for Finney Architects for design and consulting services for $219,450 for playground projects at Barron Park, El Carmelo, and Ohlone Elementary Schools; landscape project at Palo Verde Elementary School; and shade structure projects at Addison Elementary School and Fletcher Middle School.

M. Authorization to Submit to the Division of the State Architect (DSA), Solicit Bids, and Contract the Work for Summer 2025 Facilities and Maintenance Projects. It is recommended the Board: 1) Submit to DSA the projects large enough to require review, 2) Solicit bids for the Summer 2025 facilities projects, 3) Approve individual construction contracts up to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) limit for projects following the informal bidding procedures of $220,000 or less, and 4) Approve utilizing Sourcewell or California Multiple Award Schedule (CMAS) contracts up to $750,000 where available based on the project type.

 

 

Action Items.

A. 2024-25 First Interim Budget Report. It is recommended the Board: 1) Waive the two-meeting rule, 2) Certify to the County Office of Education Superintendent the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years and; 3) Approve the budget revisions listed in the projected year totals.

 

 

B. Approval of Voluntary One-Time Employee Separation Incentive Program for Classified Management, Certificated Management, and Supervisory/Confidential Employees. It is recommended the Board: 1) Waive the two-meeting rule, and 2) Approve a Separation Incentive Program for eligible Certificated Management, Classified Management and Supervisory/Confidential employees.

C. Approval of Voluntary One-Time Employee Separation Incentive Program for Classified Non-Management Employees. It is recommended the Board: 1) Waive the two-meeting rule, 2) Approve the MOU with CSEA Chapter 301 pending ratification by their membership, and 3) Approve the implementation of the voluntary one-time employee separation incentive program for Classified Non-Management.

 

 

D. Approval of Master Planning Consultant and Agreement. It is recommended the Board establish a master plan budget of $1,500,000 from the Bond Reserve Fund and approve the Master Planning Consultant and Agreement for Master Planning Services with CAW Architects.

 

 

E. Approval of Agreement for Construction Management Services to TELACU Construction Management for Greene Middle School Transformation Project. It is recommended the Board authorize staff to issue an Agreement for Construction Management (CM) Services to TELACU Construction Management for Greene Middle School Transformation project for $1,357,711.

 

 

Discussion Item

Information Items

A. Enrollment Report. This item is for information only; no action is required.

B. Title IX Update. This item is for information only; no action is required.

C. Public Records Act Update. This item is for information only; no action is required.

D. 2024-25 Calendar of Board Items. This item is for information only; no action is required.

 

 

Board Operations

A. Committee Reports

B. Information Requests

C. Reports

Adjournment