December 13th, 2016
Annual Organization Meeting
A. Oath of Office – Amended
Newly elected Board members Jennifer DiBrienza and Todd Collins and re-elected Board member Melissa Baten Caswell will be administered the oath of office by Superintendent Dr. Glenn “Max” McGee.
B. Election of Officers
The Board will elect its President for 2017. The new President will assume the office immediately following this action.
The Board will then elect a Vice President/Clerk.
The Board will also elect a Secretary (Board Bylaw 9122 designates the Superintendent as Secretary).
C. Naming the Board Representative for the County Committee
D. 2017 Board of Education Committee Assignments
Board members participate on various committees and organizations as part of their regular duties. Some of these assignments are subject to open meeting laws known as The Brown Act (Government Code 54950). Individual Board members report on their activities during the Board Members’ Reports / Correspondence / Operations / Recognition at each of their regular meetings
E. Board School and Program Reassignments
F. Approval of Certified Statement of All Votes Cast
Elections Code Section 15372 requires the Governing Board to accept the Statement of Votes and Certificate of Election Results, and to declare the totals to be the final results of the election.
Open Session / Reports
A. Report of Closed Session Discussion
B. Approval of Agenda Order
C. Superintendent’s Report
D. Student and Staff Successes
E. Student Board Member Reports
Consent Calendar
A. Approval of Consent Calendar
These items are considered routine and will be approved in one action without discussion. If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.
It is recommended the Board approve the classified actions as presented.
It is recommended the Board approve the certified items as presented.
It is recommended the Board of Education approve the warrants for November 2016 as presented.
E. Approval of Bond Strong Bond Change Orders
It is recommended the Board of Education approve the attached list of Strong Schools Bond change orders as listed
F. Approval of Minutes – November 1, Regular Meeting
It is recommended the Board approve the minutes for November 1, 2016, Regular Meeting.
G. Approval of Minutes – November 21, Special Meeting
It is recommended the Board approve the minutes for the November 21, 2016, Special Meeting.
H. Approval of Minutes – November 15, Regular Meeting
It is recommended the Board approve the minutes for November 15, 2016, Regular Meeting.
Open Forum
Action / Discussion / Information Items
A. BP/AR 6162.8 – Human and Animal Subjects Review Commmittee
The updated BP/AR will establish procedures for our students conducting advanced research to follow to familiarize them with a real human and animal subjects review process
B. Enrollment Projection – AMENDED
The District’s demographer, DecisionInsite, has now provided an enrollment projection report through 2026-27
C. 2016-17 First Interim Financial Report
Based on the information contained in this report, the Board of Education must certify as to whether the District will be able to meet its financial obligations for the remainder of the current fiscal year, and for the two years following the current fiscal year.
D. Allocation of $60,132,808 in the Elementary School Bond Reserve
Pending the results of discussion at this meeting, it will be recommended at a subsequent meeting the Board of Education take the following actions:
- Transfer $23,000,000 from the Elementary School Reserve to the Hoover Elementary School Project
- Transfer $37,132,808 from the Elementary School Reserve to the Multi-Use Building Projects
- Authorize that $300,000 of the Multi-Use Building Projects funds be used to develop conceptual designs at three campuses: Escondido, El Carmelo, and Walter Hays
E. Hoover Elementary School Conceptual Design Approval
Subject to the results of discussion at this Board of Education meeting, it will be recommended at the next meeting the Board of Education approve:
- The scope of the Hoover project as provided below.
- The project budget, in the amount of $23,000,000, for the Hoover project.
- The architect agreement with Gelfand Partners, in an amount not to exceed $1,550,000 for architectural services including construction administration.
- The contract for pre-construction project management services, in an amount not to exceed $1,137,967, with fs3|Hodges.
- Authorization to file for CEQA Exemption
F. Award of the Contract for the Renovation to Building 300 Room A2 at Palo Alto High School
On November 1, 2016, the Board authorized staff to seek bids for the renovation of building 300 room A2 on the Palo Alto High School campus.
Bids were solicited for this work with bids being opened on November 22, 2016, and then evaluated. The basis of award was the lowest responsible base bid.
G. Authorization to Bid JLS Swimming Pool
Subject to the results of discussion at this meeting, it will be recommended at the next meeting the Board of Education authorize staff to solicit bids for the renovation of the pool at the JLS Middle School site.
H. Authorization to Bid Wireless Infrastructure Refresh
Subject to the results of discussion at this meeting, it will be recommended at the next meeting the Board of Education authorize staff to solicit bids for the refresh of the wireless infrastructure supporting all school campuses and administrative locations.
I. Ratification of Tentative Agreement on Benefits for 2017 with the California School Employees Association
Pending ratification by the California School Employees Association (CSEA) membership, it is recommended the Board take action at its November 15 meeting to approve this tentative collective bargaining agreement on benefits for 2017
J. Ratification of Tentative Agreement on Benefits for 2017 with the Palo Alto Educators Association
Pending ratification by the Palo Alto Educators Association (PAEA) membership, it is recommended the Board take action at its November 15 meeting to approve this tentative collective bargaining agreement on benefits for 2017 and the full-day kindergarten program.
K. Proposed Resolution to Support Immigrant Students
Because we have concerns over the safety and security of our district’s immigrant youth and want to assure they can attend our schools without worry for their well-being, we have drafted a resolution for discussion at this meeting and approval at a future meeting. The resolution was drafted by two Board members and has been reviewed by District counsel.
L. Board Policy Review Committee Matrix – AMENDED
The matrix lists policies for which California School Boards Association (CSBA) has issued recommended revisions in accordance with changes in state and federal laws.
Board Members’ Reports / Correspondence / Board Operations / Recognition
A. Reports
B. Correspondence
C. Operations
- Possible Future Board Agenda Items
Board members may suggest items for placement on future agendas.
D. Acknowledgements and Recognition
E. Board Calendar
Adjournment
