June 6th, 2017
Open Session
A. Report of Closed Session Discussion
B. Approval of Agenda Order
C. Superintendent’s Report
D. Student and Staff Successes
E. Student Board Member Report
Consent Calendar
A. Approval of Consent Calendar
B. Certificated Personnel Items: It is recommended the Board approve the certificated personnel items as presented. CONSENT
C. Classified Personnel Items: It is recommended the Board approve the classified personnel items as presented. CONSENT
D. Approval of Minutes: It is recommended the Board approve the minutes for September 27, 2016, special meeting. CONSENT
E. Approval of Minutes: It is recommended the Board approve the minutes for April 18, 2017, regular meeting. CONSENT
F. Approval of Minutes: It is recommended the Board approve the minutes for May 9, 2017, regular meeting. CONSENT
G. Approval of Minutes: It is recommended the Board approve the minutes for May 23, 2017, regular meeting. CONSENT
H. Approval of Warrants and Purchase Orders: It is recommended the Board approve the warrants and purchase orders for May 2017 as presented. CONSENT
I. Authorization to Award Contracts for Inspector of Record and Construction Management Services for the Palo Alto High School Library Renovation Project: It is recommended the Board approve awarding a contract to Construction Inspection Services, Inc. (CIS) and to fs3|Hodges. This item was discussed at the May 23, 2017, regular Board meeting. CONSENT
J. Resolution No. 2016-17.13: Resolution Requesting the Board of Supervisors of the County of Santa Clara to Establish the Tax Rate for Bonds of the Palo Alto Unified School District Expected to be Sold During the Fiscal Year 2017-18, and Authorizing Necessary Actions in Connection Therewith: It is recommended the Board approve Resolution No. 2016-17.13. This item was discussed at the May 23, 2017, regular Board meeting. CONSENT
K. Authorization to Transfer $562,663 from the Paly Reserve to the Paly Athletic Center Project: It is recommended the Board approve the transfer of $562,663 from the Paly Reserve to the Paly Athletic Center Project. This item was discussed at the May 23, 2017, regular Board meeting. CONSENT
L. Movement of Budgeted Funds to the Change Order Allowance for the Paly Athletic Center: It is recommended the Board of Education approve three moves of funds in the Paly Athletic Center Budget to the project Change Order Contingency. This item was discussed at the May 23, 2017, regular Board meeting. These moves are described below. CONSENT
M. Extension of the Following Site Leases 1. The Lease of the Garland Site to Stratford Schools 2. The Lease of the 525 San Antonio Site to Athena Academy: It is recommended the Board approve a five-year lease for the Garland site and a one-year extension in the current lease for 525 San Antonio. This item was discussed at the May 23, 2017, regular Board meeting. CONSENT
N. Student Nutrition Services Consultant Contract for 2017-18: It is recommended the Board approve awarding the food service management and consulting contract to Sodexo for 2017-18. This item was discussed at the May 23, 2017, regular Board meeting. CONSENT
O. Escondido Elementary School Students International Field Trip to Mexico: It is recommended the Board approve the proposed international field trip to Mexico for Escondido Elementary School students. CONSENT
P. Annual Request to Submit an Application for Consolidated Categorical Aid: It is recommended the Board approve the request to submit an application for Consolidated Categorical Aid, Part I, June 30, 2017. CONSENT
Q. Gunn High School Students International Field Trip to Germany, France, Austria, Switzerland: It is recommended the Board approve the proposed international field trip for Gunn High School students. CONSENT – ADDENDUM
Open Forum
Public Hearing
A. Proposed PAUSD Budget for 2017-18; Resolution 2016-17.16, Year End Budget Transfer Authorization 2016-17; Resolution 2016-17.17, Budget Transfer of Funds for the Fiscal Year 2017-18; Resolution 2016-17.18, Interfund Borrowing Fiscal Year 2017-18: The Board will conduct a public hearing on this item prior to discussion later on the agenda. PUBLIC HEARING
B. Local Control Accountability Plan (LCAP): The Board will conduct a public hearing on this item prior to discussion later on the agenda. PUBLIC HEARING
Action / Discussion / Information Items
A. Presentation of Secondary Single Plan for Student Achievement (SPSA): After discussion at this meeting it will be recommended the Board approve the Middle and High School SPSAs at the June 20, 2017 meeting. DISCUSSION
B. Sexual Health Education: Staff will present seven recommendations to the Board regarding sexual health education. The Board will discuss and then consider action at a future meeting. DISCUSSION
E. 2017-18 Budget Balancing Plan. It is recommended the Board of Education: approve budget savings of $175,000 from balancing student caseloads; allocate up to $750,000 from General Fund reserves for teaching resources; approve ongoing budget additions of $1,296,000 as listed in Attachment B; and approve one-time budget additions of $435,000 as listed in Attachment B, for 2017-18. ACTION
M. Resolution for Classified Reduction of Service: It is recommended the Board approve the Resolution for Classified Reduction of Service. The Board may consider waiving the two-meeting rule in order to take action. DISCUSSION/ACTION
C. Proposed Calendar for Board of Education Meetings for 2017-18 School Year: It is recommended the Board approve the proposed calendar for Board of Education meetings for 2017-18 school year. This item was discussed at the May 23, 2017, regular Board meeting. ACTION
D. Local Control Accountablity Plan (LCAP): It is recommended the Board review the LCAP and make any recommendations for the final draft, which will be brought to the June 20, 2017, regular Board meeting for approval. PUBLIC HEARING/DISCUSSION
F. Proposed PAUSD Budget for 2017-18; Resolution 2016-17.16, Year End Budget Transfer Authorization 2016-17; Resolution 2016-17.17, Budget Transfer of Funds for the Fiscal Year 2017-18; Resolution 2016-17.18, Interfund Borrowing Fiscal Year 2017-18: Staff will present the proposed budget for 2017-18. The Board will discuss and then consider action at a future meeting. PUBLIC HEARING/DISCUSSION
G. Design Update and Submittal to DSA for Addison Elementary School and Magical Bridge Playground Discussion: The Board will discuss authorizing staff to submit the plans for the Addison Elementary School project. Action will be considered at the next regular meeting. DISCUSSION
H. Hoover Elementary School Schematic Design Approval: Pending the result of discussion at this meeting, it will be recommended at the next meeting the Board approve the schematic design for Hoover Elementary School. DISCUSSION
I. Approval of Two Resolutions: (1) No. 2016-17.14 Support of Applications for Eligibility Determination and Funding to Sign Applications and Associated Documents, and (2) No. 2016-17.15 Applications Received Beyond Bond Authority List: Subject to the result of discussion at this meeting, it will be recommended at the next meeting the Board approve these two resolutions. DISCUSSION
J. Authorization to Expend $195,000 to Maintain Smart Boards Projection Systems: Pending discussion, it is recommended the Board authorize the expenditure of $195,000 for replacement projectors for currently installed District Smart Boards at the next meeting. DISCUSSION
K. Annual Authorization to Purchase School Site Technical Equipment: Pending the results of discussion at this meeting, it will be recommended at a subsequent meeting the Board authorize staff to purchase technology during the 2017-18 fiscal year from Apple Inc., Dell Marketing L.P., with the total amount not to exceed $1,200,000, and D&D Security in an amount not to exceed $100,000. DISCUSSION
L. Authorization to Contract for 2017-18 with fs3|Hodges for Bond Program Management Services: Pending the results of discussion at this meeting, it will be recommended at a subsequent meeting the Board authorize staff to enter into a contract with fs3|Hodges in an amount not to exceed $677,840 for Bond Program Management in 2017-18. DISCUSSION
N. Teaching Assignments for Departmentalized Subjects: It is recommended the Board authorize the eight teachers listed below to teach in the departmentalized single subject areas as noted for 2017-18 at the next meeting. DISCUSSION
Board Operations
A. Reports
B. Correspondence
C. Operations
D. Acknowledgements and Recognitions
E. Board Calendar
Adjournment