Palo Alto Unified School District Board Meeting


December 15th, 2020

 

Open Session / Reports

A. Virtual Meeting Practices & Connection Information

B. Public Comment on Closed Session Items

C. Recess to Closed Session (Aspen Conference Room)
D. Reconvene Open Session
E. Report of Closed Session Action
F. Approval of Agenda Order

 

 

Annual Organization Meeting

A. Oath of Office

 

 

B. Election of Officers

 

 

C. Accept the Statement of Votes and Certificate of Election Results and Declare the Totals to be the Final Results of the Election

 

 

D. Naming the Board Representative for the County Committee Election

E. Board of Education Committee Assignments for 2021

F. Board School and Program Reassignments

 

 

Reports

A. Superintendent of Schools Report

 

 

B. Student Board Members Reports

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Certificated Personnel Items: It is recommended the Board approve the certificated personnel items as presented.

B. Classified Personnel Items: It is recommended the Board approve the classified personnel items as presented.

C. Approval of Minutes for November 10, 2020, Regular Board Meeting: It is recommended the Board approve the minutes for November 10, 2020, Regular Board Meeting.

D. Approval of Minutes for December 8, 2020, Special Board Meeting: It is recommended the Board approve the minutes for December 8, 2020, Special Board Meeting.

E. Approval of November Warrants and Purchase Orders: It is recommended the Board approve the November warrants and purchase orders as presented.

F. Approval of Bond Change Orders: It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.

G. Board Policy (BP) 6178 Career and Technical Education: It is recommended the Board approve BP 6178 Career and Technical Education.

H. Board Policy (BP) 6142.1 Sexual Health and HIV/AIDS Prevention Instruction: It is recommended the Board approve BP 6142.1 Sexual Health and HIV/AIDS Prevention Instruction.

I. Board Policy (BP) 2121 Superintendent’s Contract: It is recommended the Board approve BP 2121 Superintendent’s Contract.

J. Board Policy (BP) 3471 Parcel Taxes: It is recommended the Board approved BP 3471 Parcel Taxes.

K. Board Policy (BP) 1312.1 Complaints Concerning District Employees: It is recommended the Board approve BP 1312.1 Complaints Concerning District Employees.

L. Board Policy (BP) 3515 Campus Security: It is recommended the Board approve BP 3515 Campus Security.

M. Board Policy (BP) 4157/4257/4357 Employee Safety: It is recommended the Board approve BP 4157/4257/4357 Employee Safety.

N. Board Policy (BP) 4116 Probationary/Permanent Status (Certificated): It is recommended the Board approve BP 4116 Probationary/Permanent Status.

O. Board Policy (BP) 4216 Probationary/Permanent Status (Classified): It is recommended the Board approve BP 4216 Probationary/Permanent Status.

P. Authorization to Allocate Funds from the Technology Reserve to Fund Replacement of Uninterruptible Power Supply (UPS) Equipment for the Data Center: It is recommended the Board authorize the transfer of a not-to-exceed amount of $95,200 from the Measure Z Technology Reserve to fund the UPS equipment refresh project.

Q. Authorization for One-Year Contract with Hanover Research: It is recommended the Board authorize staff to enter into a contract with Hanover Research Council, LLC, (Hanover Research) for “unlimited access to Hanover Research’s Digital Portal,” effective January, 7, 2021 through January 6, 2022.

R. Approval of Lease Agreement between the District and Athena Academy: It is recommended the Board approve the renewal to extend the lease agreement between the District and Athena Academy.

S. Approval of 2020-21 Memorandums of Understanding with Mountain View Los Altos Union High School District for Alta Vista High School, College Now, and Foothill Middle College: It is recommended the Board approve the Memorandums of Understanding (MOUs) with Mountain View Los Altos Union High School District (MVLA) for the 2020-21 school year.

T. Approval of New High School Course Offerings for 2021-22: It is recommended the Board discuss and approve the proposed new courses for the 2021-22 school year.

U. Salary Schedules 2020-21: It is recommended the Board approve the 2020-21 Salary Schedules.

 

 

Action Items

A. 2020-21 First Interim Budget Report: It is recommended the Board: 1) Waive the two-meeting rule, 2) Certify to the County Office of Education Superintendent the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years, 3) Approve the budget revisions listed in the projected year totals, and 4) Approve and adopt the LCFF (Learning Control Funding Formula) Budget Overview for Parents.

 

 

B. Resolution No. 2020-21.06 Palo Alto Unified School District to Enter into an Agreement with Public Agency Retirement Services (PARS) to Design and Administer a Supplementary Retirement Plan (SRP) for Eligible Certificated Non-Management, Certificated Management, and Classified Management Employees Provided There is Sufficient Employee Participation.

 

 

C. Authorization to Award an Architectural Services Contracts in the Amount of $95,623 to Sugimura Finney Architects for the Replacement of the Gym Roof at J.L. Stanford Middle School and $62,000 for the Briones Elementary School Roof Replacement Projects: It is recommended the Board: 1) Waive the two-meeting rule, and 2) Authorize award of a design contract in the amount of $95,623 to Sugimura Finney Architects.

 

 

D. Authorization to Purchase Needlepoint Bipolar Ionization Devices for HVAC Upgrades and to Designate Global Plasma Solutions Technology as the District’s Standard for Such Devices: It is recommended the Board: 1) Waive the two-meeting rule, and 2) Take Emergency Action pursuant to Board Policy 3311.1 to review and approve the purchase of Needlepoint Bipolar Ionization Devices manufactured by Global Plasma Solutions.

 

 

E. Deputy Superintendent of Human Resources: It is recommended the Board: 1) Waive the two-meeting rule, and 2) Approve the Employment Agreement of Mr. Trent Bahadursingh as the Deputy Superintendent of Human Resources of Palo Alto Unified School District for the term of February 1, 2021-June 30, 2023.

 

 

Discussion Item

A. Proposed Calendar for Board of Education Meetings for 2021-22 School Year: It is recommended the Board approve the proposed schedule of Board of Education meetings for the 2021-22 school year.

 

 

B. Authorization to Issue Addendum No. 5 to HED Architects for Additional Services at Gunn and Palo Alto high schools: It is recommended the Board approve addendum no. 5 to HED Architects for additional services at Gunn and Palo Alto high schools in the amount of $28,200.

C. Authorize Seeking Bids for Restoration and Re-Plastering of Greene Middle School Pool: It is recommended the Board authorize staff to seek bids from qualified contractors to restore and re-plaster the Greene Middle School Pool and appropriate Strong Schools Bond Planned Maintenance funds for this project.

D. Approval of the Conceptual Designs for the Greene Middle School Library, Food Service and Classroom Project, and Architect and Construction Management Contracts for Full Services through Construction, the Budget and Transfers to Fund the Projects, and Authorization to File for CEQA Exemptions: It is recommended the Board approve: 1) The conceptual design and scope of the project for the Greene Middle School Library, Food Service, and Classroom Building, 2) The full project budgets and transfer of funds from the Measure Z Middle School Reserve, 3) An Addendum with LPA Architects for architectural design services, 4) An Addendum with fs3|Hodges for project and construction management services, and 5) Authorization to file for CEQA Exemptions.

 

 

Staff Reports

A. COVID-19 Update: This item is for information only. No action is required.

 

 

B. Special Education Programs Update: This item is for information only. No action is required.

 

 

C. Absenteeism Report: This item is for information only. No action is required.

 

 

 

Information Items

A. Equity Impact Report: Addressing Inequities with Restorative Practices: This item is for information only. No action is required.

B. COVID-19 Data Update: This item is for information only. No action is required.

C. Safety Update: This item is for information only. No action is required.

D. Title IX Update: This item is for information only. No action is required.

E. Public Records Act Update: This item is for information only. No action is required.

F. 2020-21 Board Calendar Items: This item is for information only. No action is required.

 

 

Board Operations

A. Reports

B. Correspondence

C. Operations

D. Acknowledgements and Recognitions

E. Board Calendar

F. Correspondence

 

 

Report out of Closed Session 

Adjournment

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