December 4, 2018
Open Session / Reports
A. Public Comment on Closed Session Items
B. Recess to Closed Session (Aspen Conference Room)
C. Reception (6:15 – 6:30 p.m.)
D. Report of Closed Session Action
E. Report of Closed Session Action
F. Approval of Agenda Order
Annual Organization Meeting
A. Oath of Office: Newly elected Board member Shounak Dharap and re-elected Board member Ken Dauber will be administered the oath of office by Superintendent Dr. Donald B. Austin.
B. Election of Officers: The Board will elect its President for 2019. The new President will assume the office immediately following this action. The Board will then elect a Vice President/Clerk.
C. ADDENDUM – Approval of Certified Statement of All Votes Cast.
D. Five Minute Recess for Reseating
E. Naming the Board Representative for the County Committee.
F. 2019 Board of Education Committee Assignments
G. Board School and Program Reassignments
Approval of Consent Calendar
A. Certificated Personnel Items: It is recommended the Board approve the certificated personnel items as presented.
B. Classified Personnel Items: It is recommended the Board approve the classified personnel items as presented.
C. Approval of Minutes: It is recommended the Board approve the minutes for November 13, 2018, Regular Board Meeting – MOVED TO ACTION.
D. Approval of Minutes: It is recommended the Board approve the minutes for November 14, 2018, Special Board Meeting.
E. Approval of Purchase Orders: It is recommended the Board approve the purchase orders as presented.
F. Authorization to Bid Installation of Interim Classrooms at Hoover Elementary School: It is recommended the Board authorize staff to solicit bids for providing interim classrooms at Hoover Elementary School.
Open Forum
Reports
A. Superintendent
B. Student Board Members
C. Full-Day Kindergarten Update
Action Items
A. AMENDMENT – General Counsel: It is recommended the Board: 1. Waive the two-meeting rule, 2. Approve the Employment Contract of Komathy Vishakan as the General Counsel of Palo Alto Unified School District for the term of January 1, 2019 – June 30, 2020.
B. ADDENDUM – Memorandum of Understanding (MOU) between Palo Alto Unified School District (PAUSD) and the Palo Alto Police Department (PAPD) for School Resource Officers: It is recommended the Board discuss the revised MOU between PAUSD and the PAPD as presented.
C. Authorization to Award the Contract for Toner Replacements to the Lowest Responsive Responsible Bidder: It is recommended the Board authorize staff to award the toner replacement contract to Pacific Office Automation.
C. Approval of Minutes: It is recommended the Board approve the minutes for November 13, 2018, Regular Board Meeting – MOVED FROM CONSENT
Discussion Items
A. First Interim Budget Report: It is recommended the Board: 1. Give a positive certification to the County Superintendent that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years. 2. Approve the budget revisions listed in the projected year totals.
B. Approval of an Amendment to the City of Palo Alto Agreement with Concordia LLC and the Cost Share Agreement between Palo Alto Unified School District and the City of Palo Alto for the Cubberley Master Plan to Add the Greendell Site and also the 525 San Antonio Road Site to the Scope of Work: It is recommended the Board approve an amendment to the City of Palo Alto Agreement with Concordia and the Cost Share Agreement between Palo Alto Unified School District and the City of Palo Alto for the Cubberley Master Plan.
C. Authorization to Issue Addendum to Gelfand Partners Architects for Additional Services for Hoover Elementary School: It is recommended the Board authorize staff to issue an addendum to Gelfand Partners in the amount of $35,900 for providing design and engineering services for interim classrooms at Hoover Elementary School.
D. Authorization to Purchase Furnishings and Equipment for the Palo Alto High School Library Project: It is recommended the Board authorize staff to submit purchase orders in the amounts of $98,499 and $48,422, for a total of $146,921 to Kruger International (KI) for the remaining furniture and equipment for Guidance, Counseling, College and Career Center and other areas within Building 500.
Information Items
A. Title IX Update: This item is for information only. No action is required.
B. ADDENDUM – Public Records Act Update: This item is for information only. No action is required.
C. Practical Application of Homework Policy Update: This item is for information only. No action is required.
Board Operations
A. Reports
B. Correspondence
C. Operations
D. Acknowledgements and Recognitions
E. Board Calendar
Adjournment