Palo Alto Unified School District Board Meeting


June 11th, 2019

 

Open Session / Reports

A. Public Comment on Closed Session Items

B. Recess to Closed Session (Aspen Conference Room)

C. Reconvine Open Session

D. Report of Closed Session Action

E. Approval of Agenda Order

 

 

Approval of Consent Calendar

A. Certificated Personnel Items: It is recommended the Board approve the certificated personnel items as presented.

B. Classified Personnel Items: It is recommended the Board approve the classified personnel items as presented.

C. Approval of Minutes: It is recommended the Board approve the minutes for May 28, 2019, Regular Board Meeting.

D. Authorization to Award Contract for Copiers: It is recommended the Board authorize the District to lease 19 Canon Copiers from Canon Solutions America Inc.

E. Application for Consolidated Application Funding: It is recommended the Board approve the request to submit an application for Consolidated Categorical Aid, Part I, June 30, 2019.

F. Approval of English Learner Master Plan: It is recommended the Board approve the English Learner Master Plan.

G. Approval of Purchase Orders: It is recommended the Board approve the purchase orders as presented.

 

 

Open Forum

 

 

Reports

A. Superintendent

B. Stanford General Use Permit (GUP) Status Update

 

 

C. Dyslexia Update

 

 

Action Item

A. Resolution No. 2018-19.14 Authorizing the Issuance of 2019-20 Tax and Revenue Anticipation Notes of the District and Requesting the Board of Supervisors of the County of Santa Clara to Issue and Sell Said Notes in an Amount Not to Exceed $20,000,000: It is recommended the Board adopt Resolution No. 2018-19.14 Authorizing the Issuance of 2019-20 Tax and Revenue Anticipation Notes of the District and Requesting the Board of Supervisors of the County of Santa Clara to Issue and Sell Said Notes in an Amount Not to Exceed $20,000,000.

 

 

B. Resolution No. 2018-19.15 Authorizing the Issuance and Sale of Bonds of the Palo Alto Unified School District in an Amount Not to Exceed $30,000,000, by Public Sale; Prescribing the Terms of Said Bonds; Approving the Form and Authorizing the Execution and Delivery of an Official Notice of Sale, a Paying Agent Agreement, a Continuing Disclosure Certificate, and an Official Statement Relating to Said Bonds; and Authorizing the Execution of Necessary Certificates and Documents Relating to Said Bonds: It is recommended the Board adopt Resolution No. 2018-19.15.

 

 

C. Award of Contract for Construction of the Paly Science Building Addition Project: It is recommended the Board: 1) Authorize award of a contract for construction of the Paly Science Building Addition project to Beals Martin, 2) Authorize the Superintendent or designee to approve change orders, 3) Increase the budget for the project, and 4) Authorize the transfers shown in the Fiscal Impact section.

 

 

D. Approval of Projects at Gunn and Palo Alto High Schools and Authorization to Issue Addendum No. 24 to HED Architects: It is recommended the Board approve Addendum No. 24 to HED Architects to provide conceptual design services for the Measure Z group one projects at Gunn and Palo Alto High Schools, in the amount of $56,000.

 

 

E. Chief Academic Officer of Secondary Education, 2% Off-Schedule: It is recommended the Board approve a salary increase of 2% mid-year and a 2% one-time, off-schedule payment calculated using the current base salary of $208,049.

 

 

F. 2% One-time Off-schedule Payment: It is recommended the Board approve the Chief Academic Officer of Elementary Education, Chief Business Officer, the Assistant Superintendent of Strategic Initiatives and Operations, and the Deputy Superintendent for a 0% ongoing salary increase for the 2018-19 school year with a 2% one-time off-schedule payment calculated using the current base salary of each employee.

 

 

G. Employment Agreement for Deputy Superintendent: It is recommended the Board approve the employment contract of Ms. Karen Hendricks as the Deputy Superintendent of Palo Alto Unified School District for the term of July 1, 2019-June 30, 2021.

 

 

H. Employment Agreement for Assistant Superintendent of Education Services – Secondary: It is recommended the Board approve the employment contract of Ms. Sharok Ofek as the Assistant Superintendent of Education Services, Secondary, of Palo Alto Unified School District for the term of July 1, 2019-June 30, 2021.

 

 

I. Employment Agreement for Assistant Superintendent of Education Services – Elementary: It is recommended the Board approve the employment contract of Ms. Anne Brown as the Assistant Superintendent of Education Services, Elementary, of Palo Alto Unified School District for the term of July 1, 2019-June 30, 2021.

 

 

J. Employment Agreement for Assistant Superintendent of Equity and Student Affairs: It is recommended the Board approve the employment contract of Ms. Yolanda Conaway as the Assistant Superintendent of Equity and Student Affairs of Palo Alto Unified School District for the term of July 1, 2019-June 30, 2021.

 

 

Discussion Items

A. PUBLIC HEARING: Local Control Accountability Plan (LCAP): The Board will conduct a public hearing on this item prior to discussion on the agenda.

 

B. Local Control Accountability Plan (LCAP) 2019: It is recommended the Board review the LCAP and make any recommendations for the final draft, which will be brought to the June 18, 2019, Regular Board Meeting for approval.

 

 

 

C. PUBLIC HEARING: Proposed PAUSD Budget for 2019-20: The Board will conduct a public hearing on this item prior to discussion on the agenda.

 

 

D. Proposed PAUSD Budget for 2019-20: Resolution No. 2018-19.16 Year End Budget Transfer Authorization for 2018-19; Resolution No. 2018-19.17 Budget Transfer of Funds for Fiscal Year 2019-20; and Resolution No. 2018-19.18 Interfund Borrowing for Fiscal Year 2019-20: It is recommended the Board: 1) Adopt the 2019-20 budget as presented, 2) Approve the Resolution No. 2018-19.16, 3) Approve the Resolution No. 2018-19.17 and, 4) Approve the Resolution No. 2018-19.18.

 

 

E. School Plan for Student Achievement (SPSA), PK-12: It is recommended the Board review and discuss the PK-12 SPSA Executive Summaries for the 2017-18 school year, and the proposed SPSA Reports for the 2019-20 school year. It is further recommended the Board accept the PK-12 SPSAs.

 

 

F. Cell Tower Resolution No. 2018-19.19: It is recommended the Board approve Resolution No. 2018-19.19 in support of cell tower placement restrictions in areas in proximity to PAUSD schools.

 

 

G. Authorization to Contract for 2019-20 with fs3|Hodges for Bond Program Management Services for the Measure A and Measure Z Bonds: It is recommended the Board authorize staff to enter into a contract with fs3|Hodges for bond program management services for 2019-20 in an amount not to exceed $109,620 for Measure A and $1,148,916 for Measure Z.

 

 

Master Agreements for Measure Z Architectural Services: It is recommended the Board approve the
addition of LPA and SVA to the list of approved architects and approve entering into master
agreements with each firm for architectural services.
I. Authorization to Issue Addendum No. 21 to Gelfand Partners Architects for Additional Services at
Hoover Elementary School: It is recommended the Board authorize staff to issue Addendum No. 21
to Gelfand Partners in the amount of $21,800 for Hoover Elementary School.

 

 

J. Authorization to Award Contracts for Architect, Construction Management, Inspector of Record, and Specialty Inspection Services for the Palo Alto High School Science Addition Project: It is recommended the Board: 1) Issue an amendment to HED Architects for scope revisions and to provide construction administration services, 2) Issue an amendment to fs3|Hodges to provide construction management services and, 3) Award a contract to CIS to provide Inspector of Record (IOR) services.

 

 

K. Authorization to Expend $195,000 to Maintain Smart Boards’ Projection Systems: It is recommended the Board authorize the expenditure of $195,000 for replacement projectors for currently installed District Smart Boards.

 

 

L. Annual Authorization to Purchase School Site Technical Equipment: It is recommended the Board authorize staff to purchase technology during the 2019-20 fiscal year in an amount not to exceed $1,690,000, with the amount from Apple not to exceed $1,100,000.

 

M. Board Bylaw (BB) 9124 Attorney: It is recommended the Board approve BB 9124 Attorney.

 

N. Board Policy (BP/AR) 1340 Access to District Records: It is recommended the Board approve BP/AR 1340 Access to District Records.

 

 

O. Board Policy (BP) 6142.93 Science Instruction: It is recommended the Board approve BP 6142.93 Science Instruction.

 

 

P. Board Policy (BP) 0460 Local Control and Accountability Plan: It is recommended the Board approve BP (BP) 0460 Local Control and Accountability Plan.

 

Q. Board Policy (BP/AR) 6173 Education for Homeless Children: It is recommended the Board approve BP/AR 6173 Education for Homeless Children.

 

 

R. Evaluation of External Firms Providing Legal Services for 2018-19: It is recommended the Board discuss the performance evaluation of the three firms as presented by staff.

 

 

S. Contracts for Legal Services for 2019-20: It is recommended the Board authorize staff to renew contracts for legal services for 2019-20 with Atkinson, Andelson, Loya, Ruud, and Romo (AALRR), Dannis Woliver Kelley (DWK), and Lozano Smith (LS).

 

 

T. Salary Schedule for Contracted Management Positions: It is recommended the Board approve the salary schedule for contracted management positions beginning July 1, 2019.

 

 

U. 2% One-time Off-schedule Payment: It is recommended the Board approve the Superintendent for a 0% ongoing salary increase for the 2018-19 school year with a 2% one-time off-schedule payment calculated using the current base salary.

 

V. Amendment to the Employment Agreement for Superintendent: It is recommended the Board approve the following amendments to the Employment Agreement of Dr. Donald B. Austin as the Superintendent of Schools of Palo Alto Unified School District for: 1) a one-year extension so that the contract ends on June 30, 2022, 2) an increase in the base salary to Three Hundred and Nine Thousand Dollars ($309,000).

 

 

Information Items

A. Middle College: This item is for information only. No action is required.

B. Tentative Agreement with Palo Alto Educators Association (PAEA) – Adult Education Compensation: This item is for information only. No action is required.

 

 

Board Operations

A. Reports

B. Correspondence

C. Operations

D. Acknowledgements and Recognitions

E. Board Calendar

Adjournment

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