Palo Alto Unified School District Board Meeting


June 23rd, 2020

 

Open Session / Reports

A. Virtual Meeting Practices & Connection Information

B. Call to Order

C. Approval of Agenda Order
D. Reconvene Open Session
E. Report of Closed Session Action
F. Approval of Agenda Order

 

 

Reports

A. Superintendent

 

 

Open Forum

 

 

Approval of Consent Calendar

A. Certificated Personnel Items: It is recommended the Board approve the certificated personnel items as presented.

B. Classified Personnel Items: It is recommended the Board approve the classified personnel items as presented.

C. Approval of Minutes for June 9, 2020, Regular Board Meeting: It is recommended the Board approve the minutes for June 9, 2020, Regular Board Meeting.

D. Approval of Minutes for June 12, 2020, Special Board Meeting: It is recommended the Board approve the minutes for June 12, 2020, Special Board Meeting.

E. Approval of Minutes for June 16, 2020, Special Board Meeting: It is recommended the Board approve the minutes for June 16, 2020, Special Board Meeting.

F. Approval of Minutes for June 19, 2020, Special Board Meeting: It is recommended the Board approve the minutes for June 19, 2020, Special Board Meeting.

G. Approval of May Warrants and Purchase Orders: It is recommended the Board approve the May warrants and purchase orders as presented.

H. Approval of Strong Schools Bond Change Orders: It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.

I. Resolution No. 2019-20.16 Order of Election, Specifications of Election, and Consolidation Request: It is recommended the Board adopt Resolution No. 2019-20.16 and direct staff on the completion of the Specifications of the Election Order form.

J. Lease Agreement Between the District and the City of Palo Alto for Extended Daycare Spaces: It is recommended the Board discuss the attached lease agreement.

K. Amendment No. 1 to Resolution No. 2019-20.10 Emergency Relating to COVID-19: It is recommended the Board consider approving Amendment No. 1 to Resolution No. 2019-20.10 Emergency Relating to COVID-19.

L. Authorization to Contract for 2020-21 with fs3|Hodges for Program Management Services for the Measure A and Measure Z Bonds: It is recommended the Board authorize staff to enter into a contract with fs3|Hodges for bond program management services for 2020-21 in an amount not to exceed $112,230 for Measure A and $1,401,564 for Measure Z.

M. Appointment of Members to the Citizens’ Oversight Committee for the Strong Schools Bond: It is recommended the Board: 1) Reappoint the following four members to the COC: Sukhi Nagesh, Prerana Vaidya, Scott Darling, and Tom Siegel; 2) Appoint new member Dan Kaleba; and 3) Express its thanks for their service to the community to the two members of the current Bond COC who are leaving the COC at the end of this term: Daniel Teo, the current Chair of the COC, and Kim Gupta.

N. Employment Agreement for Bond Manager: It is recommended the Board approve the employment agreement of Dr. Robert Golton as the Bond Manager of Palo Alto Unified School District for the term of July 1, 2020-June 30, 2021.

O. Employment Contract for General Counsel: It is recommended the Board approve the employment contract of Komathy Vishakan as the General Counsel of Palo Alto Unified School District for the term of July 1, 2020-June 30, 2022.

P. Evaluation of External Firms Providing Legal Services for 2019-20: It is recommended the Board accept the performance evaluation of the two firms as presented by staff.

Q. COVID-19 Operations Written Report: It is recommended the Board review and adopt the COVID-19 Operations Written Report.

R. Annual Student Physical and Mental Health Needs, Services & Expenditures Report: It is recommended the Board accept this report. – MOVED TO ACTION

S. Counseling and Support Services for Youth (CASSY) Elementary Contract for Mental Health Services 2020-21: It is recommended the Board approve the Counseling and Support Services for Youth (CASSY) Contract for mental health services at the elementary schools. – MOVED TO ACTION

T. Counseling and Support Services for Youth (CASSY) Secondary Contract for Mental Health Services 2020-21: It is recommended the Board approve the Counseling and Support Services for Youth (CASSY) Contract for mental health services at the five secondary schools. – MOVED TO ACTION

 

 

R. Annual Student Physical and Mental Health Needs, Services & Expenditures Report: It is recommended the Board accept this report. – MOVED FROM CONSENT

S. Counseling and Support Services for Youth (CASSY) Elementary Contract for Mental Health Services 2020-21: It is recommended the Board approve the Counseling and Support Services for Youth (CASSY) Contract for mental health services at the elementary schools. – MOVED MOVED FROM CONSENT

T. Counseling and Support Services for Youth (CASSY) Secondary Contract for Mental Health Services 2020-21: It is recommended the Board approve the Counseling and Support Services for Youth (CASSY) Contract for mental health services at the five secondary schools. – MOVED FROM CONSENT

 

 

Action Items

A. Proposed PAUSD Budget for 2020-21: Resolution No. 2019-20.17 Year End Budget Transfer Authorization 2019-20; Resolution No. 2019-20.18 Budget Transfer of Funds for the Fiscal Year 2020-21; Resolution No. 2019-20.19 Interfund Borrowing Fiscal Year 2020-21: It is recommended the Board: 1) Adopt the 2020-21 budget as presented, 2) Approve Resolution No. 2019-20.17, 3) Approve Resolution No. 2019-20.18, and 4) Approve Resolution No. 2019-20.19.

 

 

B. Approval to Upgrade the A and B Wings at the Cubberley Site: It is recommended the Board: 1) Approve a budget allocation of $355,000 to upgrade the A and B wings at the Cubberley site, 2) Approve a transfer of $355,000 from the Strong Schools Bond Measure A reserve to fund this project, 3) Approve the scope of work as listed, and 4) Authorize filing for a CEQA Categorical Exemption.

 

 

C. Approval of Schematic Design for the Tower Renovation Project at Palo Alto High School: It is recommended the Board approve the schematic design for the Palo Alto High School Tower Renovation project.

 

 

D. School Plans for Student Achievement (SPSAs) PK-12: It is recommended the Board review and discuss: 1) the PK-12 School Plans for Student Achievement (SPSAs) Executive Summaries for the 2019-20 school year, and 2) the proposed SPSAs for the 2020-21 school year. It is further recommended the Board accept the PK-12 SPSAs.

 

 

E. Authorization to Issue Change Order to Sausal Corporation for Installation of Magical Bridge Playground and Associated Addendums for Design and Construction Management Services: It is recommended the Board: 1) Waive the two-meeting rule, 2) Authorize staff to issue a Change Order to Sausal Corporation, 3) Issue an addendum to fs3|Hodges for construction management services, and 4) Budget the Santa Clara County grant income and expenditure.

 

 

Staff Reports

A. COVID-19 Update: This item is for information only. No action is required.

 

 

Discussion Item

A. Approval of the Conceptual Designs for the Hays Elementary School Multipurpose and Classroom Building Project and Architect, the Budget and Transfers to Fund the Projects, and Authorization to File for CEQA Exemptions: It is recommended the Board approve: 1) The conceptual design and scope of the project for the Hays Elementary School multipurpose and classroom building project, 2) The full project budget and transfer of funds, 3) An addendum with LPA Architects for architectural design services, and 4) Authorization to file for CEQA Exemption.

 

B. Approval of the Conceptual Designs for the Escondido Elementary School Multipurpose and Administration Building Project and Architect for Design Services, the Budget and Transfers to Fund the Projects, and Authorization to File for CEQA Exemption: It is recommended the Board approve: 1) The conceptual design and scope of the project for the Escondido Elementary School multipurpose and administration building project, 2) The full project budgets and transfer of funds, 3) An addendum with LPA Architects for architectural design services, and 4) Authorization to file for CEQA Exemption.

 

 

Information Items

A. Safety Update: This item is for information only. No action is required.

B. Public Records Act Update: This item is for information only. No action is required.

 

 

C. Title IX Update: End-of-Year Summary/Office for Civil Rights (OCR) Annual Report: This item is for information only. No action required.

 

 

Board Operations

A. Reports

B. Correspondence

C. Operations

D. Acknowledgements and Recognitions

E. Board Calendar

F. Correspondence

Adjournment

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