October 20th, 2025
Call to Order
Special Orders of the Day
AA1. Interview Candidate for Vacancies on the Parks and Recreation Commission; CEQA Status – Not a Project
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments, and Announcements
Study Session
- Cubberley Project: Receive an Update on Development of a Master Concept Plan and Phasing; Review and Provide Feedback on Themes for the Second Poll; Receive an Update on Strategic Activation Plan and Review an Update on the Workplan for the Cubberley Master Plan in Consideration of a November 2026 Ballot Measure; CEQA Status – the Master Plan will undergo CEQA review.
Cubberley Project Backround
Cubberley Draft Concept Plan and Phasing
Strategic Activation Plan
Public Comment
Staff Presentation
Consultant Presentation
Consent Calendar
2. Approval of Minutes from September 29 and October 6, 2025 Meetings
3. PUBLIC HEARING / QUASI-JUDICIAL. 70 Encina Avenue [25PLN-00034]: Request for Approval of a Tentative Map to Merge Two Lots and Allow for a Condominium Subdivision to Create 10 Units on the Resulting 12,119-Square-Foot Parcel. The Subdivision Map Would Facilitate Construction of Ten New Residential Units in One Building, which was previously approved on April 14, 2025 (24PLN-00095). CEQA Status: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zoning District: PC-5654.
70 Encina Location Map
Draft Record of Land Use Action
Project Plans and Environmental Analysis
Public Comment
4. PUBLIC HEARING: Finance Committee Recommends Adoption of Resolution Amending Five Rate Schedules Setting Forth Utility Connection Fees and Other Charges: Utilities Rate Schedule E-15 (Electric Service Connections), W-5 (Water Service Connections), G-5 (Gas Service Connections), S-5 (Sewer Service Connections) and C-1 (Utility Miscellaneous Charges); CEQA Status: Not a Project Under CEQA Guidelines Sections 15378(b)(4) and (5) and Exempt Under Section 15273(a).
Resolution
Rate Schedule E-15_effective_2026-01-01_redline
Rate Schedule G-5_effective_2026-01-01_redline
Rate Schedule W-5_effective_2065-01-01_redline
Rate Schedule S-5_effective_2026-01-01_redline
Rate Schedule C-1_effective_2026-01-01_redline
5. Approval of an Increase of Construction Contingency for Contract No. C24189237 with SAK Construction, LLC in the amount of $1,000,000, funded by the Wastewater Treatment Enterprise Fund for the Joint Intercepting Sewer Rehabilitation (Phase 1) Project (WQ-24000), and Approval of Addendum 13 to the Basic Agreement Between Mountain View, Los Altos, and Palo Alto for the Acquisition, Construction, and Maintenance of a Joint Sewer System to Increase the Maximum Authorized Project Funding of $8.9 million to $12.6 million; CEQA Status – Exempt under CEQA Guidelines Section 15301 (Repairs to Existing Facilities).
Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos
Partner Agencies Cost Share Summary for Construction (Revised October 2025)
6. Approval of Contract Amendment No. 1 to Contract No. C23187298C with Hinderliter, de Llamas, and Associates (HdL) for Business Tax and Business Registry Certificate Fee Administration Services in the Amount of $750,000 for Additional Administrative and Operational Services and $2,120,000 Contingent Fees for a Revised Total Not-To-Exceed Amount of $2,870,000, to Extend the Term by Two Years to June 30, 2028, and Approve a Budget Amendment in the General Fund (Requires 2/3 vote); CEQA Status – Not a Project.
HdL Contract, C23187298C Amendment No.1
7. Approve Contract Amendment No. 1 to Contract No. C25193598 with Fairbank, Maslin, Maullin, Metz, and Associates (FM3) in the Amount of $26,775 for one Additional Poll (Four Polls, Total) for the Potential November 2026 Ballot Measure for a Total Not to Exceed Amount of $153,000 and Approve Budget Amendments in the General Fund and the Cubberley Property Infrastructure Fund; CEQA Status: Not a Project.
Amendment No 1 to Contract No. C25193598 with FM3
8. Approval of Five Items to Support the Fire Station 4 Replacement Project PE-18004: 1) Construction Contract Number No. C26194287 with Beals Martin and Associates, Inc. in an Amount Not to Exceed $11,530,676 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders to the Contract up to a Not-to-Exceed Amount $1,153,067; 2) Contract Amendment No. 1 to Contract No. S24188865 with Schaaf & Wheeler Consulting Civil Engineers to Extend the Contract Term Through April 30, 2027; 3) Contract Amendment No. 1 to Contract No. S23185811 with Earth Systems Pacific, Inc. to Extend the Contract Term Through February 28, 2027; 4) Amendment No. 1 to Contract C21179569 with Brown Reynolds Watford Architects, Inc. to Add $41,366, Increasing the Not-to-Exceed Amount to $838,514 and Extend the Contract Term Through June 30, 2027 for Construction Support Services; and (5) Amendment No. 1 to Contract C24189293A with Cumming Management Group, Inc. to Extend the Contract Term Through August 31, 2027; CEQA Status – Exempt under CEQA Guidelines Sections 15302 and 15303.
IFB 194287 Bid Summary
Schaaf & Wheeler Consulting Civil Engineers Contract No. S24188865, Amendment No. 1
Earth Systems Pacific, Inc. Contract No. S23185811, Amendment No. 1
Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1
Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1
9. Approval of Construction Contract C26195058 with JJR Construction, Inc. in an Amount Not to-Exceed $1,281,689 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $128,169 for the Fiscal Year 2026 Sidewalk, Curb & Gutter Project, Capital Improvement Program Projects PO-89003 and PO-12001; CEQA Status – Exempt under Section 15301(c).
Project Location Maps
Bid Analysis
10. Approval of a 10 Year License Agreement with La Comida de California for Operation of a Senior Nutrition Program and Meal Service in a Portion of the City-owned Building Located at 445 Bryant Street; CEQA Status – Exempt under CEQA Guidelines sections 15301 and 15303.
La Comida License Agreement
Public Comment
11. Adoption of a Resolution to Extend the City’s Participation in the Northern California Power Agency’s Support Services Program for Another 10 Years to 2037, Designating Authorized Signatories, and Updating Contracting Authority to Align with the Municipal Code; CEQA Status – Not a Project.
Resolution to Reapprove Participation in the Support Services Program with the Northern California Power Agency through 2037
Support Services Program Agreement (June 2017)
12. Approval of the Dispatch Center Assessment Report as Recommended by the Policy & Services Committee.
Dispatch Center Assessment
Management Response to Dispatch Assessment
Policy & Services Committee Presentation
13. Approval of Professional Services Contract Number C26194598 with Thomas Sarsfield in the Amount Not to Exceed $660,000 for Providing Tennis Instruction Services for Seasonal Classes and Summer Camp Sessions for a Period of Five Years; CEQA Status – Not a Project.
Thomas Sarsfield Contract; C26194598
14. Approval of Contract Number C25194217 with Veteran Pipeline Construction in the Amount of $8,962,204 for the Gas Main Replacement Project 25 (GS-15000) in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed of $896,221 for a Total Not-to-Exceed Amount of $9,858,425; NEPA status – B5.4 categorical exclusion; CEQA status — Exempt under CEQA Guidelines 15302 (Replacement or Reconstruction of Existing Facilities).
GMR25 Project Map
GMR25 Bid Summary
GMR25 Tier-2 EA Pre-Award Authorization
15. SECOND READING: Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. (FIRST READING: October 6, 2025, PASSED: 6-0-1, Lauing absent).
Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code
Chapter 16.05 California Mechanical Code
Chapter 16.06 California Residential Code
Chapter 16.08 California Plumbing Code
Chapter 16.14 California Green Building Standards
Chapter 16.16 California Electrical Code
Chapter 16.18 International Swimming Pool and Spa Code
Chapter 16.17 California Energy Code
AA2. Approval of Appointment and Employment Agreement with Stephen Lindsey as Fire Chief; CEQA Status – Not a Project
Employment Agreement with Stephen Lindsey
City Manager Comments
Presentation
Action Items
16. Policy and Services Committee Recommendation to the City Council to Approve a Phased Approach to Address Oversized Vehicle (Including Recreational Vehicle) Impacts, Particularly Relating to Individuals Living in Vehicles and Approve Budget Amendments in various funds; CEQA status – categorically exempt.
Neighboring Cities’ OSV Parking Approaches
Policy and Services Committee August 25, 2025 Staff Report
Public Comment
Staff Presentation
Adjournment
