Palo Alto Unified School District Board Meeting – December 16th, 2025

December 16th, 2025

Open Session / Reports

A. Meeting Practices and Public Comment Opportunities

B. Public Comment on Closed Session Items

C. Recess to Closed Session (Aspen Room: 4:30pm)

D. Reconvine Open Session

E. Report of Closed Session Action

F. Approval of Agenda Order

F. Approval of Agenda Order

Report out of Closed Session

Annual Organizational Meeting

A. Election of Officers. It is recommended the Board elect the President and Vice President for 2026.

B. Five-Minute Recess for Reseating. It is recommended the Board take a short recess to reseat.

C. Naming the Board Representative for the County Committee Election. It is recommended the Board discuss this item and choose its representative.

D. Proposed Calendar for Board of Education Meetings for 2026-27 School Year. It is recommended the Board approve the proposed schedule of Board of Education meetings for the 2026-27 school year.

Reports

A. Superintendent of Schools Report

B. Student Board Members Reports

C. Palo Alto Educators Association (PAEA) President’s Report

D. California School Employees Association (CSEA) President’s Report

E. Palo Alto Management Association (PAMA) President’s Report

Board Member Committee and School Liaison Reports

A. Upcoming Committee Meetings

Staff Reports

A. Math Validation Process Update. This item is for information only; no action is required.

B. 2024-25 Annual Independent Audit Report and Strong Schools Bonds Financial and Performance Audits. This item is for information only; no action is required.

C. California Schools Dashboard 2025 Report. This item is for information only; no action is required.

Approval of Consent Calendar

A. Approval of Minutes for the November 4, 2025, Regular Board Meeting. It is recommended the Board approve the minutes for the November 4, 2025, Regular Board Meeting.

B. Certificated Personnel Items. It is recommended the Board approve the certificated personnel items as presented.

C. Classified Personnel Items. It is recommended the Board approve the classified personnel items as presented.

D. Authorization to Purchase Vehicles for Transportation. It is recommended the Board authorize staff to purchase four new replacement vehicles for transportation.

E. Approval of November Warrants and Purchase Orders. It is recommended the Board approve the October warrants and purchase orders as presented.

F. Sale or Disposal of Surplus of Various Items. It is recommended the Board: 1) Declare the items as surplus to future operations of the District, and 2) Direct that the surplus items be sold by auction, donation or disposal.

G. Approval of Strong Schools Bond Change Orders. It is recommended the Board approve the attached list of Strong Schools Bond change orders as listed.

H. Measure A and Measure Z Bond Program Budgets Reallocation. It is recommended the Board review and approve the proposed adjustments to Measure A and Z Bond Program budgets as proposed by staff.

I. Authorization to Approve an Agreement with Allana Buick Bers for Roof Replacement at Nixon Elementary School. It is recommended the Board approve: 1) An agreement with Allana Buick Bers (ABB) for design and consulting services for $64,000 for Roof Replacement at Nixon Elementary School, 2) Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 20% of the contract, or $12,800.

J. Authorization to Issue Addendum 2 to CAW Architects. It is recommended the Board approve Addendum 2 to provide engineering studies for the Gunn High School for $8,000.

K. Authorization to Pay City of Palo Alto Utilities for Electrical Utility Connection at Duveneck Elementary School. It is recommended the Board approve: 1) Authorization to pay the City of Palo Alto Utilities (CPAU) Department an additional $5,813, and 2). Authorize the Superintendent or his designee to approve change orders in an amount not to exceed 10% of the contract, or $14,157.

L. Approval of New High School Course Offerings for the 2026-27 School Year. It is recommended the Board approve the proposed new course offerings for the 2026-27 school year.

M. Extended International Field Trip for Gunn High School Choir. It is recommended the Board approve the proposed extended international service learning field trip to Costa Rica for the Gunn High School Choir, departing March 6 and returning March 11, 2026.

N. Resolution No. 2025-26.10 Annual Reauthorization for the Child Development Contracts for the 2026-27 School Year. It is recommended the Board approve Resolution No. 2025-26.10 General Child Care and Development (CCTR) for the 2026-27 school year.

O. Contract Renewal for Panorama Student Surveys and Student Success Platform. It is recommended the Board approve the three-year renewal of the Panorama Education contract to support districtwide implementation of student, staff, and family perception surveys, student well-being check-ins, and the Multi-Tiered System of Supports (MTSS) Student Success Platform.

P. Letter of Support for Allcove. It is recommended the Board approve the letter of support for Allcove.

Q. Board Policy (BP) 0441 Artificial Intelligence. It is recommended the Board approve BP 0441 Artificial Intelligence.

R. Board Policy (BP) 0450 Comprehensive Safety Plan. It is recommended the Board approve BP 0450 Comprehensive Safety Plan.

S. Board Policy (BP) 1312.3 Uniform Complaint Procedures. It is recommended the Board approve BP 1312.3 Uniform Complaint Procedures.

T. Board Policy (BP) 3515 Campus Security. It is recommended the Board approve BP 3515 Campus Security.

U. Board Policy (BP) 4030 Nondiscrimination in Employment. It is recommended the Board approve BP 4030 Nondiscrimination in Employment.

V. Board Policy (BP) 4033 Lactation Accommodation. It is recommended the Board approve BP 4033 Lactation Accommodation.

W. Board Policy (BP) 4119.11/4219.11/4319.11 Sexual Harassment. It is recommended the Board approve BP 4119.11/4219.11/4319.11 Sexual Harassment.

X. Board Policy (BP) 5141.4 Child Abuse Prevention and Reporting. It is recommended the Board approve BP 5141.4 Child Abuse Prevention and Reporting.

Y. Board Policy (BP) 5142 Safety. It is recommended the Board approve BP 5142 Safety.

Z. Board Policy (BP) 5145.3 Nondiscrimination/Harassment. It is recommended the Board approve BP 5145.3 Nondiscrimination/Harassment.

AA. Board Policy (BP) 5145.7 Sexual Harassment. It is recommended the Board approve BP 5145.7 Sexual Harassment.

BB. Board Policy (BP) 5146 Married/Pregnant/Parenting Students. It is recommended the Board approve BP 5146 Married/Pregnant/Parenting Students.

CC. Board Policy (BP) 6178.1 Work-Based Learning. It is recommended the Board approve BP 6178.1 Work-Based Learning.

Action Item

A. Resolution No. 2025-26.09 A Resolution Authorizing the Issuance of Palo Alto Unified School District (Santa Clara County, California) 2026 General Obligation Refunding Bonds. It is recommended the Board: 1) Waive the two-meeting rule, and; 2) Approve Resolution No. 2025-26.09, Authorizing the Issuance of Palo Alto Unified School District (Santa Clara County, California) 2026 General Obligation Refunding Bonds.

B. 2025-26 First Interim Budget Report. It is recommended the Board: 1) Waive the two-meeting rule, 2) Certify to the County Office of Education Superintendent the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years, and 3) Approve the budget revisions listed in the projected year totals.