January 12th, 2026

 

Call to Order

Closed Session

1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION
   Subject: Initiation of litigation in one case
   Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (4)
   Number of potential cases: 1, as Plaintiff

 

Agenda Changes, Additions and Deletions

 

Public Comment

 

Council Member Questions, Comments, and Announcements

 

Study Session

2. Review and Discuss 2025 Q4 Council Priorities & Objectives and format of the 2026 City Council Annual Retreat. CEQA Status – Not a project.

2025 Council Priorities and Objectives Q4 Summary Table

2025 Council Priorities and Objectives Q4 Update

Supplemental Report

Staff Presentation

 

Consent Calendar

3. Approval of Minutes from December 8, December 10, and December 15, 2025 Meetings

4. Adoption of Memorandum of Agreement with Service Employees International Union Hourly Unit effective upon adoption through December 31, 2027; and Adoption of Compensation Plan for Unrepresented Limited Hourly Employee effective upon adoption through June 30, 2028; CEQA Status – Not a project.

Limited Hourly Compensation Plan 2025 – 2028

Limited Hourly Salary Schedule 2025 – 2028

SEIU Hourly MOA 2025 – 2027

SEIU Hourly Salary Schedule 2025 – 2027

5. Approval of Professional Services Contract Number C26195486 with Baron Contracting in an Amount Not-to-Exceed $514,528 for Gas Leak Survey Services for a Period of Three Years. CEQA Status – Exempt Under CEQA Guidelines Sections 15301(c) and 15308 (Existing Facilities).

Baron Contracting, Contract C26195486

Bid Summary

Gas Leak Survey Grid

6. Approval of a Contract with the Media Center for Cable Casting Services of Public Meetings for a Term of Three Years and a Not to Exceed Amount of $540,000 with Two One-Year Options to Extend for a Potential Not to Exceed amount of $900,000 over a five-year term, for cablecasting, production, and streaming services; CEQA Status – Not a Project.

Midpen Media, Contract C26196212

7. Approve the City Manager or Designee to Execute Purchase Order C26196045 with Insight Public Sector, Utilizing a County of Riverside Cooperative Contract ITARC-00930, to Procure Microsoft Enterprise Software Licensing, Cloud Services, and Server/Data Center Licensing for a 3-Year Term with a maximum Total Not-To-Exceed Amount of $2,506,936, inclusive of a Contingency in the Amount of $50,000 Annually.

Insight Microsoft Licensing 3-Yr Quote

8. FIRST READING: Adoption of an ordinance to Amend Chapters 4.54 and 4.56 of the Palo Alto Municipal Code to Amend the Regulation of Massage Establishments and Hot Tub/Sauna Establishments as Recommended by the Policy & Services Committee; and Adoption of a Resolution to Amend the Administrative Penalty Schedule to Amend Related Penalties; CEQA status – not a project.

Ordinance Amending PAMC Chapters 4.54 and 4.56

Resolution Amending and Restating the Administrative Penalty Schedule to Amend Penalties for PAMC Chapters 4.54 and 4.56.

9. SECOND READING: Ordinance of the Council of the City of Palo Alto Renewing the Military Equipment Use Policy in Compliance with Govt. Code Section 7070 et seq. (2025-2026) (FIRST READING: December 8, 2025; PASSED 7-0)

Ordinance of the Council of the City of Palo Alto Renewing the Military Equipment Use Policy in Compliance with Govt. Code Section 7070 et seq. (2025-2026)

10. SECOND READING: Ordinance of the Council of the City of Palo Alto Prohibiting Parking of Detached Trailers and Other Non-Motorized Vehicles on Public Streets (FIRST READING: December 8, 2025; PASSED 6-1, Lythcott-Haims no)

Ordinance of the Council of the City of Palo Alto Prohibiting Parking of Detached Trailers and Other Non-Motorized Vehicles on Public Streets

11. SECOND READING: Ordinance of the Council of the City of Palo Alto Prohibiting Rental of Vehicles for Human Habitation (FIRST READING: December 8, 2025; PASSED 6-1, Lythcott-Haims no)

Ordinance of the Council of the City of Palo Alto Prohibiting Rental of Vehicles for Human Habitation

Public Comment

12. SECOND READING: Interim Ordinance of the Council of the City of Palo Alto Temporarily Extending Interim Ordinance 5645, Amending Various Chapters of Title 16 (Building Regulations) and Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Implement Recent State Housing Laws (FIRST READING: December 8, 2025, PASSED 7-0).

Interim Ordinance of the Council of the City of Palo Alto Temporarily Extending Interim Ordinance 5645, Amending Various Chapters of Title 16 (Building Regulations) and Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Implement Recent State Housing Laws

 

City Manager Comments

Presentation

 

Action Items

13. Study and Assessment of Palo Alto Turf Systems and Direct Staff to Proceed with El Camino Park Synthetic Turf Replacement and Natural Grass Pilot; CEQA Status – Categorically and Statutorily Exempt

Staff Presentation

Public Comment

 

RECESS CITY COUNCIL MEETING AND CONVENE PUBLIC IMPROVEMENT CORPORATION MEETING

Action Item

14. Approval of Fiscal Year 2025 Palo Alto Public Improvement Corporation’s Annual Financial Report. CEQA Status – Not a Project

FY 2025 PIC Financial Statements

Public Comment

RECONVENE CITY COUNCIL MEETING

15. Review and Approval of Suggested Changes to the City Council Procedures and Protocols Handbook as Recommended by the Policy and Services Committee. CEQA Status – Not a project.

THIS ITEM HAS BEEN POSTPONED TO A LATER DATE

Council Protocols and Procedures Manual December 2025 Redline

Compilation of All Suggested Handbook Ideas, 2025

Adjournment